Staffing Payroll & Accounting Coordinator

Location: Calgary, AB

Hours: 40 hours/week

Position Summary 

The Staffing Payroll & Accounting Coordinator is responsible for the accurate and timely processing of payroll, accounts payable, and client billing activities. This role supports temporary employees, contractors, vendors, and clients while ensuring compliance with payroll legislation, financial controls, and company policies. The ideal candidate is highly organized, detail-oriented, and experienced in payroll and accounting functions within a fast-paced environment.

Key Responsibilities

Payroll (50%)

·       Process weekly payroll for temporary employees, contractors, and internal staff.

·       Review, validate, and reconcile timesheets from client systems, VMS platforms, and online portals.

·       Maintain employee and contractor records, including onboarding, status changes, terminations, and pay rate updates.

·       Ensure accurate payroll calculations, deductions, remittances, overtime, statutory holiday pay, and other earnings.

·       Investigate and resolve payroll discrepancies, missing timesheets, and payroll inquiries.

·       Prepare payroll reports, account reconciliations, and support year-end activities including T4s, T4As, ROEs, and audits.

·       Maintain compliance with payroll legislation and confidentiality standards.

Accounts Payable & Billing (50%)

·       Process and reconcile vendor invoices, payments, and accounts payable transactions.

·       Maintain vendor records and resolve invoice, payment, and account discrepancies.

·       Generate and review client invoices based on approved timesheets and contractual billing rates.

·       Monitor outstanding accounts, support collections activities, and respond to client billing inquiries.

·       Reconcile corporate credit card expenses and ensure proper coding and documentation.

·       Assist with month-end and year-end accounting activities, reconciliations, reporting, and audit requests.

·       Diploma or certificate in Accounting, Finance, Payroll Administration, or a related field.

·       Minimum 2 years of payroll and accounts payable experience.

·       Experience in staffing, professional services, or high-volume payroll environments is an asset.

·       Proficiency with payroll systems, accounting software, Excel, and electronic timekeeping platforms.

·       PCP designation or progress toward certification is considered an asset.

Knowledge & Skills

·       Knowledge of payroll legislation, statutory remittances, accounts payable, and billing processes.

·       Strong Excel, data reconciliation, reporting, and systems skills.

·       Excellent attention to detail, organization, and time management.

·       Strong communication, customer service, and problem-solving abilities.

·       Ability to handle confidential payroll and financial information with discretion.

Key Competencies

Accuracy • Accountability • Organization • Customer Service • Problem Solving • Teamwork • Confidentiality • Adaptability

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of Indigenous peoples, Women, visible minorities, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. 

Thank you for applying. We appreciate your interest; however, only qualified candidates will be contacted regarding the next steps in the hiring process. 

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