Staff Accountant

Department: Administration

FLSA Status: Non-Exempt            

Reports to: Director of Finance

Supervises: None

JOB SUMMARY

The Staff Accountant will support the Finance Department by working closely with the Controller, the Director of Finance, and the CFO & Director of Administration. This role includes responsibilities such as audit preparation, transaction processing, expense and reimbursement review, general bookkeeping in NetSuite by Oracle, financial recordkeeping and reconciliation, and other related duties. This is an excellent opportunity for a detail-oriented individual seeking to build and strengthen their accounting skills in a mid-level position.

ESSENTIAL FUNCTIONS

• Enter vendor bills in the accounting system for payment.
• Process all accounts payable, which include verifying manager approvals for amounts to be paid and ensuring proper supporting documents are organized and filed electronically.
• Create check payments, post, file backup documentation, and mail check disbursements. Monitor online banking processes, including positive pay.
• Prepare Accounts Receivable vouchers and general ledger journal entries.
• Review customer discrepancies and past-due amounts. Follows up on delinquent accounts as requested.
• Prepare deposits for the bank, reconcile them, and enter them into the accounting system.
• Review credit card activity, reconcile, and enter the accounting system.
• Assist with grant financial reporting and staff timesheet compilation.
• Collect W-9s and 1099 reporting.
• Maintain accounting schedules, including fixed assets, prepaid schedules, payroll liabilities, and deferred revenue.
• Create and record month-end accrual journal entries, including depreciation and prepaid assets.
• Assist with funder reviews and annual audit preparations.
• Solicit and record in-kind donations for frontline and office needs.

• Accomplishes all other duties and tasks as appropriately assigned or requested.
• This position will report directly to the Director of Finance.

OTHER DUTIES

• Competent issue-identification and problem-solving skills. 
• Possess a high degree of confidentiality, integrity, and initiative.
• While performing these job responsibilities, the employee must maintain consistent communication with staff and must be able to exchange clear and accurate information about the results and outcomes of their work.

EDUCATION, KNOWLEDGE, SKILLS & ABILITIES

• Candidates should have an associate or bachelor’s degree with at least two years of relevant experience, a high school diploma with substantial related experience, or an equivalent combination of education and experience.
• A well-organized, analytical individual who can pay attention to detail, with good interpersonal and communication skills.
• Demonstrated creativity in developing forms and methodology for grant management and new processes.
• Familiarity with databases, Microsoft Word, and spreadsheet skills using Excel.
• The ability to work collaboratively in a team environment and demonstrate initiative and problem-solving skills is essential.

• Commitment to social justice and a passion for serving underprivileged communities.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Extended periods of sitting at a desk or workstation while performing administrative tasks.
• Regular use of computers and other office equipment, requiring manual dexterity and visual concentration.
• Occasionally required to lift and/or move up to 10 pounds.
• Mobility within the office environment to attend meetings, training sessions, or other events.
• Ability to communicate effectively with associates, supervisors, and external stakeholders in person, over the phone, or via email.
• Office-based environment with standard office equipment and ergonomic furniture.
• Exposure to typical office noises such as phone calls, conversations, and office equipment operation.
• Work will be performed in an in-office environment.
• Occasional travel may be required for attending training sessions, conferences, or other related events.

BENEFITS

• Hybrid work schedule
• Public Service Loan Forgiveness qualifying employer
• Employer contributions toward health and dental insurance plans
• Up to:
  • 15 days of vacation to start (More based on experience)
  • 96 hours of sick leave
  • 48 hours of personal time
  • 14 paid holidays a year
  • $600 per year internet stipend
  • 3% match on the 401(k) or Roth 401(k) plan of your choice
  • $3,000 salary differential for being proficient in a program-relevant language
• Paid lunch hour
• Professional development opportunities
• Employee Assistance Program
• Employer contribution toward parking fees

The Legal Aid Society of Rochester, NY, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.