Sr. Project Accountant

Project Accountant
Location: Miami, FL
Salary: $80,000–$120,000
Department: Accounting
Reports To: Controller
Employment Type: Full-Time

Position Summary

The Project Accountant supports the financial management of mechanical construction projects by assisting with job cost tracking, subcontract commitments, billing preparation, compliance documentation, reconciliations, and overhead cost monitoring.

This role partners closely with Project Managers, Operations, Purchasing, and Accounting to ensure accurate financial reporting and strong cost control throughout the project lifecycle. The Project Accountant plays a key role in maintaining subcontractor documentation, issuing commitments, preparing billings to General Contractors, and reconciling job costs to revenue.

Key Responsibilities

Commitment Agreements & Compliance Management

• Collaborate with the Project Management Team to issue commitment agreements and ensure all required documents are fully executed
• Verify commitment values align with approved project budgets
• Enter commitments into the accounting system with accurate cost coding
• Set up and maintain vendor and subcontractor compliance requirements

Project Cost Accounting

• Review vendor invoices and subcontractor pay applications for accuracy and proper coding
• Monitor committed costs and assist with forecasting cost-to-complete
• Track deductive change orders, including back charges and OCIP/CCIP credits
• Support the Accounts Payable team by enforcing approval workflows and accounting deadlines
• Meet weekly with the Project Management Team to discuss project accounting issues and financial performance
• Collect and track Notices to Owner, lien releases, and sworn statements
• Support month-end project financial review meetings

Billings to General Contractors

• Assist in developing and maintaining project Schedules of Values (SOV)
• Complete monthly cost-to-billing reconciliations to identify underbillings or overbillings
• Work with the Project Management Team to resolve billing variances
• Prepare and submit monthly progress billings in accordance with contract requirements
• Monitor retainage balances and ensure accurate tracking
• Track billing due dates and follow up on outstanding receivables

Overhead Cost & Credit Card Management

• Enter and code overhead invoices and credit card transactions
• Collect supporting receipts and follow up on missing documentation
• Complete monthly credit card reconciliations
• Investigate and resolve discrepancies or unusual transactions

Administrative & Accounting Support

• Maintain organized electronic and physical project files
• Assist with year-end audit preparation and support
• Support internal control procedures and compliance initiatives
• Maintain accurate vendor and subcontractor master records
• Assist with special accounting projects and process improvement initiatives as needed