Staff Accountant

Job Description

Position Summary

We are seeking a detail-oriented Staff Accountant/ AP Specialist to support the day-to-day accounting operations of the organization. This role is responsible for managing accounts payable and receivable, customer billing, cash applications, account reconciliations, payroll support, and assisting with month-end close activities. The ideal candidate is organized, customer-service oriented, and able to thrive in a fast-paced environment while supporting multiple departments.

Key Responsibilities

Accounting & Financial Operations

• Process accounts payable and accounts receivable transactions.
• Finalize and invoice customers for completed work.
• Enter and reconcile vendor invoices and statements.
• Process customer payments, ACH transactions, cash deposits, and credit card transactions.
• Maintain accurate accounting records within Sage 300.
• Perform vendor account reconciliations and assist with collections on past-due accounts.
• Generate revenue and accounts receivable reports.
• Prepare and distribute monthly customer statements.
• Assist with month-end close and audit preparation.

Payroll Support

• Review and verify employee timecards and payroll reports.
• Correct timekeeping discrepancies.
• Prepare payroll summaries and supporting documentation.
• Submit payroll information accurately and on schedule.

Administrative Support

• Set up new customers and vendors, including W-9 documentation.
• Maintain vendor and customer records.
• Assist with new employee onboarding and orientation.
• Support inventory and purchasing activities as needed.
• Post and maintain job advertisements.
• Provide administrative and customer service support to internal departments.
• Perform other duties as assigned.

Qualifications

Required

• Bachelor's degree in Accounting or a related field.
• 3–5 years of accounting experience with strong Accounts Payable and Accounts Receivable responsibilities.
• Proficiency with Microsoft Office 365, including Excel.
• Strong attention to detail, organizational, and problem-solving skills.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred

• Experience using Sage 300 accounting software.
• Experience with payroll support and account reconciliations.
• Experience in a service, transportation, or construction-related industry.

Preferred Skills

• Full-cycle AP/AR processing
• Bank and vendor reconciliations
• Customer billing and collections
• Cash application and payment processing
• Month-end close support
• Payroll administration support
• Sage 300 ERP
• Microsoft Excel and Office 365
• Strong organizational and time management skills
• Team-oriented with the ability to support multiple departments