Staff Accountant

The Senior Accountant serves as the organization’s subject‑matter expert for the operational configuration of Time & Labor and Accounts Payable (AP) systems. This role blends advanced accounting knowledge with strong systems understanding to ensure accurate financial processing, compliance, and operational efficiency. The Senior Accountant partners closely with IT, HR, Payroll, Procurement, and Finance leadership to optimize system functionality, troubleshoot issues, and support continuous improvement initiatives.

Key Responsibilities- Time & Labor & Accounts Payable Systems

System Configuration & Maintenance

• Lead the configuration, testing, and validation of Time & Labor and Accounts Payable modules within the organization’s ERP or financial systems.
• Maintain system rules, pay codes, approval workflows, etc. Understand vendor set up and account mappings to ensure accurate financial results.
• Collaborate with IT and system administrators to participate and test implementation upgrades, patches, and enhancements.

• Monitor system performance and proactively identify configuration issues or process gaps.

Accounting & Financial Operations

• Ensure accurate and timely recording of labor costs, accruals, vendor invoices, and payments.
• Reconcile Time & Labor data between two systems.
• Review AP transactions for proper coding, compliance, and alignment with accounting policies.
• Support month‑end and year‑end close activities, including journal entries, reconciliations, and reporting.

Process Improvement & Controls

• Evaluate current workflows and recommend improvements to increase efficiency, accuracy, and internal control strength.
• Assist with developing and maintaining documentation for system configuration, accounting procedures, and process flows where needed.
• Work with Internal Control group to ensure compliance with internal policies and audit requirements.
• Partner with cross‑functional teams to streamline labor reporting, invoice processing, and vendor management.

Cross‑Functional Collaboration & Support

• Serve as the primary liaison between Finance, HR, Payroll, Procurement, and IT for system‑related matters.
• Provide training and guidance to end users on Time & Labor and AP processes.
• Support new system implementations, integrations, and automation initiatives.
• Help coordinate team workload by identifying priorities, monitoring progress and stepping in to support when needed. 
• Contribute to a positive team environment by demonstrating reliability, initiative, and strong follow-through. 
• Assist in training new hires or cross-training peers once foundational knowledge is mastered. 
• As the organization evolves, new leadership opportunities may emerge- whether through expansion, restructuring or transitions with the current leadership team. 

Additional Responsibilities- Team Collaboration, Support and Leadership

• Help coordinate team workload by identifying priorities, monitoring progress and stepping in to support when needed. 
• Contribute to a positive team environment by demonstrating reliability, initiative, and strong follow-through. 
• Assist in training new hires or cross-training peers once foundational knowledge is mastered. 
• As the organization evolves, new leadership opportunities may emerge- whether through expansion, restructuring or transitions with the current leadership team. 

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 4–7+ years of progressive accounting experience, including exposure to Time & Labor or AP systems.
• Strong understanding of labor costing, and AP workflows.
• Experience with ERP systems (e.g., Oracle, Costpoint, Hyland, or similar).
• Ability to analyze complex data, troubleshoot system issues, and translate business needs into system requirements.
• Good communication, documentation, and organizational skills.

Competencies

• Strong analytical and problem‑solving ability.
• Attention to detail with a process‑improvement mindset.
• Ability to work independently while collaborating effectively across teams.