Staff Accountant

About Us: Inca Digital is a veteran-owned data and intelligence company specializing in digital-asset analytics for exchanges, financial institutions, regulators, and blockchain ecosystems. We track blockchain transactions, liquidity movements, and illicit finance to help our clients identify risk and enhance transparency. Operating as a fast-paced, remote-first company, we leverage an asynchronous-first workflow, minimize time spent on meetings, and believe in open debate and logic over authority. By joining us, you will work alongside a sharp, cross-functional team that includes intelligence analysts, defense veterans, data engineers, and quant researchers.

Role Overview: We are seeking a detail-oriented Staff Accountant to join our finance team. This position will play a key role in processing payroll, supporting the month-end close process, and assisting the Financial Controller with daily accounting operations.

The ideal candidate is organized, analytical, and enjoys working in a collaborative environment. Experience with payroll processing is required, while familiarity with government contracting or project accounting is desirable.

Key Responsibilities Include:

Payroll Administration

• Process bi-weekly payroll accurately and on schedule.
• Maintain employee payroll records, timekeeping, and payroll-related documentation.
• Ensure compliance with federal, state, and local payroll regulations.
• Coordinate payroll changes, including new hires, employee status changes, and terminations.
• Reconcile payroll reports and assist with payroll tax reporting and year-end activities.
• Respond to employee payroll inquiries and resolve discrepancies.

Accounting & Financial Operations

• Assist the Financial Controller with month-end and year-end close activities.
• Prepare journal entries, account reconciliations, and supporting schedules.
• Assist with general ledger maintenance and financial reporting.
• Support accounts payable and accounts receivable functions as needed.
• Maintain fixed asset schedules, prepaid expenses, accruals, and balance sheet accounts reconciliations.
• Assist in preparing financial statements and management reports.
• Support internal and external audits by gathering documentation and responding to information requests.

General Responsibilities

• Maintain accurate accounting records and documentation.
• Identify opportunities to improve accounting processes and efficiencies.
• Collaborate with Finance, HR, and Project Management teams.
• Perform other accounting and administrative duties as assigned.

Required Qualifications

• Bachelor’s degree in accounting, Finance, or a related field preferred.
• 2–5 years of accounting experience.
• Payroll processing experience required.
• Experience with general ledger accounting and month-end closing.
• Strong understanding of GAAP and financial reporting.
• Government contracting or project accounting experience is a plus.
• Strong Microsoft Excel skills.
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience supporting government contractors.
• Familiarity with FAR, DCAA, or project accounting concepts.
• Experience with payroll reconciliations and labor allocations.
• Knowledge of project costing and contract billing.

Why join us?

• We operate in a fully remote, high-trust environment and we prioritize impact and delivered results over hours logged.
• We offer competitive compensation paired with a comprehensive benefits suite, including medical, dental, vision, and 401(k).
• We invest in our people through childcare and wellness stipends and dedicated employee assistance resources.
• Join a thought leader at the intersection of national security and digital assets, working with cutting-edge tech that defines the field.

Inclusion & Equal Opportunity: As a veteran-owned company, Inca Digital thrives on diverse perspectives, specifically across race, gender, neurodivergence, and veteran status, to solve complex data challenges. We are an Equal Opportunity Employer; all qualified applicants receive consideration without regard to protected status, including disability or national origin.