Staff Accountant - Accounts Payable

LifeSource is hiring a Staff Accountant - AP to be responsible for ensuring all accounts payable activities are completed timely and accurately with respect to established deadlines.  Activities include, but are not limited to, review, processing and timing of all accounts payable, invoice data entry, check processing and account reconciliation.  Additionally, prepares and maintains sub ledgers, and maintains up to date AP records and files. 

As a Staff Accountant - AP, you'll advance our life-saving work by performing the following job responsibilities:

Responsible for executing the processing of accounts payable transactions in an effective, timely and accurate manner.

• Receives and reviews vendor invoices for proper coding assignments ensuring appropriate approvals have been received and information is accurate.
• Analyze, research and resolve invoice inconsistencies and discrepancies, including reviewing account statements watching for duplications.
• In collaboration with Senior Staff Accountant - AP, ensures appropriate organ, eye or tissue allocation in accordance with Medicare requirements.
• Perform daily data entry of accounts payable invoices, following and maintaining accounting control procedures, ensuring the integrity of the data entered into the accounting software system.
• Executes timely and accurate payment of all invoices following established guidelines. Accurately prepares and distributes accounts payable (AP) payments, ensures that all checks or other payments (credit card or ACH) are accounted for and that the total amount of accounts payable payments agrees with the invoices due to be paid.  
• Ensures accurate and timely documentation and filing of paid invoices.
• Processes annual 1099s in accordance with IRS guidelines
• Prepares and maintains various sub ledgers and schedules, as assigned.
• Timely preparation of AP month-end and year end general ledger journal entries and reconciliations.

Demonstrates a professional level of compassion, understanding and consideration in responding to AP inquiries.

• Executes professional, problem solving, solution-oriented communication when engaging with hospital representatives, vendors or donor families regarding billing and invoicing discrepancies.
• Ensures effective, efficient and timely customer service and resolution process on all payment discrepancies and inquiries.
• Establish general knowledge of the organ, eye and tissue donation processes to respond with care and compassion to donor family billing inquiries.

Engages in proper accounting controls, organization and maintenance of all accounting records per regulatory and LifeSource guidelines.

• Ensure accounts payable policies and internal controls are followed.
• Maintains accurate files on the tax status of all payees (W-9). 
• Maintains all AP audit records from the accounting software system.
• Maintains appropriate documentation for hospital contracted payments.

Partners with the finance team on maintaining effective working relationships with vendors as well as engaging in departmental process improvement and innovation initiatives.

• Maintains up to date vendor and nurse auditor contacts for finance team.
• Enhances vendor relationships by engaging in appropriate problem solving, including identifying methods of increasing services and decreasing costs.
• Produces high-quality processes and procedures documentation that is appropriate for its intended audience and modifies existing documentation for changes, additional features or enhancements.
• Assists manager in the budget process, Medicare cost report, year-end audit and other special projects.

QUALIFICATIONS

• Requires a combination of education and experience equivalent to 6 years of previous accounting and accounts payable (AP) experience.  
• Requires demonstrated knowledge of basic accounting practices, including income statement and balance sheet.
• Advanced computer proficiency, especially with Microsoft Excel, reporting software, and 10 key experience. Experience with Acumatica preferred.
• Previous experience with CPT coding or processing of medical related invoices preferred.
• Purchasing or inventory management system experience preferred.
• Proven effective at establishing rapport and working relationships with peers, customers and vendors.
• Must be organized, self-starter who can operate with minimum supervision. Is detail-oriented, and have strong written and verbal communication skills.
• Excellent problem solving and communication skills and demonstrated leadership abilities.
• Demonstrated ability to exhibit a high degree of quality and integrity with financial data.
• Ability to honor confidentiality of information and exhibit ethical decision making and sound judgment.
• Demonstrated ability to exhibit a high degree of quality, integrity, and honor confidentiality of appropriate information including, but not limited to, personal team member data, organizational operations or work processes, donor and donor family information, contributor details, any financial information and medical or protected health information (PHI) in accordance with HIPAA.
• Strong working knowledge of Microsoft Office applications.
• Proven skilled and competent in using technology-based tools such as personal computers and related software, mobile devices and electronic medical record systems as appropriate for position.

WORKING CONDITIONS/SCHEDULE: 

• Full-time, primary hours Monday-Friday business hours.
• This position is hybrid on-site in Minneapolis.  (Must be able to be on-site a minimum of 3 days per week - not open to remote-eligibility)

Projected offer range: $70-84k/annual, depending on relevant professional experience. 

Why Join LifeSource:

Since 1989, the LifeSource team has worked with our regions’ diverse communities to break down barriers to donation. Bringing a rich diversity of perspectives and experience to our organization at all levels strengthens our ability to serve our community and fulfill our mission. Our values embody how we engage in our work - respect, advocacy, accountability, life and innovation. More information on our continued work toward diversity, equity, and inclusion can be found on our website.

We set our team up for success by providing comprehensive on-boarding, as well as on-going personal and career development. Team members are offered traditional benefits such as health, vision, dental, and life insurance, generous PTO, and 401k matching. We also support our team through non-traditional benefits such as tuition reimbursement, resiliency coaching, and HSA employer contributions.

LifeSource is committed to creating a diverse, inclusive and welcoming workplace with opportunities for all talent to thrive. We are an equal opportunity employer and strongly encourage BIPOC, LGBTQIA+, veterans, persons with disabilities, members of marginalized communities, and non-traditional applicants to apply.