Staff Accountant, Accounts Payable

Staff Accountant – Accounts Payable

COMPENSATION & BENEFITS

Expected Pay Range: $23.00 - $25.00 per hour
 (Salary is commensurate with experience and qualifications.)

Benefits & Perks:

RMU offers a comprehensive benefits and perks package, which includes:

• Four weeks of paid holidays in addition to accrued paid time off
• Comprehensive medical, dental, and vision coverage
• Employer‑matched HSA and 401(k) with immediate vesting
• Life and disability insurance
• Tuition discounts, tuition reimbursement, and professional development funding
• Mental health counseling and wellness resources
• Financial wellness coaching and retirement planning support

WORK ENVIRONMENT & SCHEDULE

This is a full-time, on-site position that operates in a professional office environment. Standard business hours are expected, with occasional additional time during peak periods such as month-end close, audits, or reporting cycles.

ABOUT THE ROLE

The Staff Accountant – Accounts Payable supports the Finance Office by performing a variety of accounting functions in accordance with generally accepted accounting principles (GAAP) and federal cost accounting regulations. This role focuses on accounts payable operations, financial recordkeeping, and supporting organizational financial processes.

WHY THIS ROLE MATTERS

This role ensures timely and accurate financial transactions, maintains compliance with accounting standards, and supports financial transparency. Accurate accounts payable processing and reconciliation directly impact vendor relationships, audit readiness, and the university’s overall financial integrity.

WHAT YOU WILL DO

1. Accounts Payable & Reconciliation 
   • Enter vendor bills in accounting system (QuickBooks) with appropriate electronic backup
   • Upload direct deposit batch to bank weekly for vendor payments
   • Prepare and mail vendor checks weekly and attach appropriate backup in accounting files
   • Record all expense reports and travel reimbursements
   • Maintain accounts payable records and files
   • Set up new employees with company credit cards, including training for credit card system, and ongoing cardholder assistance as needed
   • Export monthly credit card transactions for over 185 employees from Visa Spend Clarity software and prepare monthly credit card reconciliations
   • Assist in the fixed asset/capital, depreciation and prepaid processes as needed
   • Record petty cash transactions and monthly reconciliation
   • Assist in RMU store merchandise reconciliation and process annual sales tax returns related to the store sales transactions

1. Records Management 
   • File, organize, and maintain hard copy and electronic financial records
   • Provide support for annual external Finance Audit as part of year-end close
   • Assist in preparation and distribution of annual tax form 1099 for all vendors
   • Distribute ad hoc reporting as necessary, related to budget vs. actuals, etc.

1. Other Duties as Assigned

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. This person will be asked to perform other related duties incidental to the work described herein.

WHAT WE ARE LOOKING FOR

Education

• Associate’s degree in accounting, finance, business, or related field (or equivalent experience)
• Bachelor’s degree in accounting, finance, business, or related field is preferred

Experience

• Minimum of two years of relevant financial experience in an accounting setting, or an equivalent combination of education and/or experience.
• Previous experience in an Institution of Higher Learning environment preferred, but not required

Knowledge

• Knowledge of generally accepted accounting principles (GAAP), and federal cost accounting regulations
• Proficiency in QuickBooks Enterprise Desktop preferred but not required. Skilled in the Microsoft Office Suite, particularly Excel
• Frequent use of the VLookup function in Excel to combine data from various sources for reporting
• Proficient with current technology and ability to learn new skills/programs quickly
• Experience in Microsoft Workspace including Outlook, OneDrive, Word, Excel, etc.

Skills

• Strong verbal and written communication skills including customer service
• Responsible, organized, prompt, and attentive to details
• Takes initiative and enjoys creating and improving processes
• Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community 
• Ability to organize, prioritize, and time-manage work assignments in a self-start environment
• Responsible and trustworthy with confidential financial information

ABOUT ROCKY MOUNTAIN UNIVERSITY OF HEALTH PROFESSIONS

Rocky Mountain University of Health Professions (RMU) is a graduate‑level institution dedicated to advancing healthcare education, research, and service. The university prepares healthcare professionals through evidence‑based curricula, collaborative learning, and a commitment to ethical and inclusive practice.

RMU values innovation, service, and continuous improvement, supporting faculty and staff who contribute to a learning environment focused on student success and community impact.

EQUAL OPPORTUNITY & ACCOMMODATION

RMU is an equal opportunity employer and is committed to creating an inclusive and accessible workplace. We provide reasonable accommodations to qualified individuals with disabilities and comply with all applicable federal, state, and local laws.

Employment with the university is at‑will, unless otherwise provided by applicable state law.