Job Summary:

The Senior Accounts Payable Specialist oversees the entire invoice-to-payment cycle for multiple companies, acting as the go-to expert for complex billing issues, ensuring accuracy, compliance, and timely payments, while also mentoring front office staff, managing vendor relationships, and optimizing AP processes for efficiency and cost savings. Handles advanced tasks like reconciling accounts, processing complex reports, assisting with audits, and ensuring adherence to financial controls and regulations, bridging the gap between basic processing and management oversight.

Essential Functions and Responsibilities:

• Oversee the full-cycle Accounts Payable process for multiple companies.
• Process Accounts Payable transactions for multiple companies, by reviewing and entering bills into systems and route invoices for proper approval and coding; review for accuracy and consistency.
• Process final Accounts Payable vendor payment disbursement for multiple companies via ACH, wire, or check runs.
• Prepare and analyze monthly aging reports, cash flow projections, and AP accruals for month-end and year-end closing processes.
• Reconcile account statements/ payments and Intercompany balances.
• Complete credit card reconciliations for multiple companies.
• Collect new vendor contracting information for multiple companies.
• Act as the primary escalation point for complex vendor issues. Responsibilities include maintaining vendor master data and ensuring 1099 compliance. Prepare year end 1099’s for multiple companies.
• Implement and enforce internal controls to prevent fraud and ensure compliance with Generally Accepted Accounting Principles (GAAP) or other regulatory standards.
• Identify opportunities to automate workflows using tools like QuickBooks or NetSuite to increase efficiency and reduce errors.
• Resolve any system synchronization or latency errors to ensure high integrity of data.
• Assist Accounting management with other projects.

Required Skills/Abilities:

• Strong computer skills, including Salesforce, Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent interpersonal and communication and customer service skills is required, must be organized, collaborative and reliable.
• Must be a problem solver, patient, and able to stay focused on completing projects.
• Strong work ethic and sense of integrity, trustworthiness, and ability to maintain a high level of confidentiality.
• We are seeking hungry enthusiastic individuals who want to learn, grow, and produce results.
• Bachelor's Degree or equivalent additional work experience.
• Experience with QuickBooks.
• Minimum of 3-5 years’ experience in Accounts Payable, tech forward outlook, analytical skills, clear communication both written and verbal, desire to keep learning.

Physical Requirements:

• Frequent sitting must be able to remain in a stationary position at least 50% of the time.
• Must be able to lift and carry light objects and parcels as an incidental part of their job.
• The position needs to occasionally move about inside and outside the facility frequently.
• Constantly operates a computer and other office machinery.
• Frequently communicates with other employees and clients.

You will work on-site in our central, easily accessed Culver City location. The office has lots of parking, an immaculate, comfortable environment inside including a café with free snacks, and a calming setting with trees and a nearby park outside. You'll work typical business hours, with the potential for some longer hours during period close activities. Quick question for you - click here 

It is the policy of our company to be an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access our resources to complete your application. You can request reasonable accommodations.

Note: Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.