Accounts Payable Specialist

Summary / Objective

The Accounts Payable Specialist processes supplier invoices, employee expenses, and payments for Alliance Technical Group (ATG) and its subsidiaries. This role ensures that transactions are accurate, properly supported, and recorded in line with ATG policies and internal controls, and serves as a point of contact for suppliers and internal teams on invoice and payment questions.

Essential Functions

• Process supplier invoices in Coupa and NetSuite, including coding to the correct general ledger accounts, departments, and projects in line with standard procedures.
• Perform three-way match between purchase order, receipt, and invoice; investigate and resolve discrepancies with Procurement, requisitioners, and suppliers.
• Review invoices for correct sales and use tax by jurisdiction and escalate questions to the AP Manager.
• Prepare payment batches (ACH, check, wire, virtual card) in accordance with established procedures.
• Process and reconcile corporate card transactions and employee expense reports for compliance with travel and expense policy.
• Respond to supplier and internal inquiries about invoice and payment status by phone and email and communicate resolutions to the appropriate people.
• Perform vendor statement reconciliations and follow up on credits, duplicates, and past-due items.
• Assist with vendor setup and maintenance, including collecting required documentation.
• Assist with month-end close activities, including AP accruals and reconciliations.
• File, maintain, and retrieve AP records and supporting documentation for audits.
• Perform other duties as assigned to support Accounts Payable and the Accounting team.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Required Education and Experience

• High school diploma or GED required. Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred, but not required.
• Minimum 2 years of accounts payable or accounting experience in a professional office environment.
• Intermediate Microsoft Excel skills; proficient in Word and Outlook.
• Excellent written and verbal communication skills.
• Ability to pass a background check and drug screen.

Preferred Qualifications

• Experience with Coupa and/or NetSuite (strongly preferred, not required).
• Experience in a high-volume, multi-entity AP environment.
• Basic knowledge of sales and use tax.
• Accredited Payables Specialist (APS) or similar certification, or progress toward one.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy.
• Ability to multitask, meet deadlines, and adapt to changing daily priorities.
• Strong interpersonal and customer-service skills with suppliers and internal teams.
• Proven ability to handle confidential information appropriately.
• Willingness to learn new systems and skills.

Work Environment

This position works in an office setting and uses standard office equipment such as computers, phones, and printers. Work may occasionally extend beyond normal hours to meet deadlines (for example, month-end close or urgent field needs).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regular use of the telephone, email, and computer is essential. The role involves sitting for extended periods and frequent use of hands for keyboarding. Occasional lifting of up to 20 lbs. may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

None

Other Duties

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Additional job-related duties may be assigned. Alliance reserves the right to amend and change responsibilities to meet business and organizational needs as necessary, with or without notice.

Employee Benefits:

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• 401(K) Plan with Competitive Match
• Continuing Education and Tuition Assistance
• Employer-Sponsored Disability Benefits
• Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO), Paid Holidays, & Bonus Floating Holiday (if hired before July 1st)
• Profit Sharing or Individual Bonus Programs
• Referral Program
• Per Diem & Paid Travel
• Employee Discount Hub 

Compensation: starting at $25/hour based on experience

In compliance with applicable Pay Transparency laws, Alliance Technical Group provides a range of compensation for job postings within locations that have these requirements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. 

Alliance Technical Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.