Accounts Payable

KICKAPOO TRIBE OF OKLAHOMA

Accounts Payable 

Job Description

This position organizationally falls under the Kickapoo Tribe of Oklahoma. Operational hours are Monday through Friday; 8:00 A.M. to 5:00 P.M, or as needed. The purpose of this position is to oversee all activities and operations in the Accounts Payable function. Ensured timely payments of vendor invoices and maintain accurate financial records and control reports along with following Accounting allocation guideline and routine standard principles. Additionally, the Accounts Payable will assist in overseeing the expenditures for compliance with budgets and give recommendations on discrepancies as often as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITES

Tasks are as follows, but not limited to:

1. Responsible for reviewing accounts payable data entered by the Accounts Payable
2. Assist and reviews the determination of appropriate general ledger accounts for invoice coding, preparing, and posting to GL.
3. Ensure proper detailed review of transactions that have been performed for accuracy of accounting entries and allocations.
4. Monitor balances and aging in pending allocation accounts to ensure timely processing of transactions and facilitate resolution of aging items.
5. Oversee all check disbursement process for all properties
6. Monitors all requisitions for travel requests while ensuring all proper documentation is attached
7. Responsible for all vendor correspondence
8. Participate in the creation and interpretation of enhanced finance relation methods to ensure consistency with accounts payable prerequisites.
9. Oversee daily operations to ensure efficient workflow, consistency, and timely and accurate processing of work.
10. Perform other duties as assigned.

Must be self-motivated and be able to work with little or no supervision. 

Education and Experience:

High School Diploma or GED Equivalent

Bachelors Degree in Accounting preferred

Five years of Accounts Payable experience

Additional Qualifications

• Ability to use an integrated accounting software system and Microsoft applications.
• Ability to handle multiple tasks and priorities in a constantly changing environment.
• Process strong analytical, problem solving and organizational skills.
• Process accurate data entry and attention to detail skill.
• Ability to interpret, apply and explain laws, regulations and policies.
• Ability to identify discrepancies or inaccuracies in data and make corrections.

Ability to work under pressure and maintain personal composure evaluates situations and act/react appropriately, use tact in dealing with business associates, staff, visitors, and tribal members in difficult situations. There are constant deadlines associated with this position. The employee must be able to multi-task, and interact with a wide variety of people at various times and on complicated and diverse issues.

The work environment characteristics described herein are representative of those an employee encounters while performing the primary functions of this job in an Accounting office setting. Normal court office conditions exist as do conditions with other associated programs and services; Noise levels, stress, client/visitors flow and number of associates directly managed will vary but may be considered high. Administrative workload will be managed daily with additional hours required from time-to-time.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is required to frequently stand, walk, sit, bend, twist, talk and hear/listen. There are prolonged periods of sitting, keyboarding, reading as well as standing. The employee must occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include reading, distance and computer and color vision. Talking and hearing/listening are essential to communicate with tribal members/clients/staff and peers.

In performance of their respective tasks and duties all employees of The Kickapoo Tribe of Oklahoma Center are expected to conform to the following:

• Uphold all principles of confidentially to the fullest extent
• Adhere to all professional and ethical behavior standards of the Kickapoo Tribe, must be compliant with the personnel policies.
• Interact in an honest, trustworthy, and dependable manner with tribal members, employees and vendors
• Must be culturally sensitive and respectful to the beliefs and traditions of the Kickapoo Tribe of Oklahoma.
• Meet or exceed the performance standards as set by the organization
• Work independently and as a team leader/member; consistently demonstrating professionalism, courtesy, efficiency, excellent internal and external customer service, high ethical standards and behavior which contribute to harmonious relationships.
• Comply with all Kickapoo Tribe of Oklahoma Policies and Procedures.
• Uphold the Policy and Procedures of the Kickapoo Tribe of Oklahoma and associated programs services.
• To report and document accidents/injuries immediately to supervisor.
• Attends all scheduled employee trainings and brings suggestions for improvement.

The Kickapoo Tribe of Oklahoma is committed to Equal Employment without regard to race, religion, color, gender, national origin, age, disability or sexual orientation. However, in accordance with the Indian Preference Act (Title 25 U.S. Code 472 and 473) preference in filling vacancies are given to qualified Indian candidates.

In reference to Personnel Policy, Section 1-24, Employment At-Will. All employees who do not have a written contract with the employer for a specific fixed term of employment are thereby employed at the will of the employer for an indefinite period. Employment with the Kickapoo Tribe, without a written contract, is voluntary and therefore employees are free to resign at any time with or without cause or reason. Likewise, the Tribe may terminate the employment relationship at any time with or without notice and for any lawful reason deemed appropriate by the Tribe for good cause, bad cause, or no cause at all. This policy is commonly referred to as employment-at-will.

Disclaimer: The information on this position description has been designed to indicate the general nature and level of work performance by employees in this position. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Employees will be asked to perform other duties as needed.