Senior Accounts Payable Specialist

Position Description

JOB TITLE: Senior Accounts Payable Specialist

DEPARTMENT: Accounting

REPORTS TO: Controller

STATUS: Exempt 

HOURS: Full Time (40)

LOCATION: Fort Lauderdale Campus 

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At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach.  Our vision is to reach our community and change our world.  As a staff member, it’s not what we do, it’s who we are.

Your passion: 

You must have a passion for equipping the ministry staff and leaders who submit and approve expenses, helping them understand and follow sound financial practices, and for supporting the ongoing growth of Church ministries.

The Senior Accounts Payable Specialist oversees the accounts payable function for the Church and its related entities. This position sets and maintains the policies, controls, and systems that ensure invoices, reimbursements, and card transactions are properly reviewed, coded, approved, and paid in accordance with organizational policy and vendor agreements. The ideal candidate brings strong judgment, organizational skill, attention to detail, and the ability to work effectively and independently in a fast-paced environment while maintaining a high level of accuracy and confidentiality.

You are:

• Convinced a relationship with Jesus changes everything in a person’s life

• Committed to keeping your family as your first ministry

• Dedicated in your personal study of God’s Word

• Consistently placing a high priority on worship and your personal prayer life

• Obedient to God to take a Sabbath and make space for soul-keeping

• Deeply compassionate towards people who are in need or hurting

• Excited about global missions and local outreach-you want to change the world

• A part of a healthy friendship community and accountability circle

• Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with our Leadership Covenant

You will

You will own the accounts payable function for a multi-entity organization with a $100MM+ annual operating budget, processing 1,000+ invoices per month across vendor payables, employee reimbursements, and a corporate card program. In this role, you will help to shape how AP policy, payment controls, and processes operate across the organization, and serve as a trusted advisor to the Controller and leadership on accounts payable matters.

Transaction Processing and Payment Execution

• Oversee the processing of invoices, employee reimbursements, and credit card transactions across the organization and all related entities, ensuring all financial transactions are accurately recorded.

• Review and verify coding, approvals, and supporting documentation on all payment requests, confirming legitimacy within corporate policy and procedure

• Execute approved payment runs, releasing only what has cleared independent approval

• Independently analyze and resolve payment discrepancies, control exceptions, and vendor issues in a timely manner, using sound judgment to determine the appropriate course of action when existing policy does not provide clear direction

Internal Controls and Compliance

• Design, maintain, and evaluate internal controls and safeguards for all outgoing expenditures, determining how those controls should operate in practice

• Manage risk and compliance processes within the accounts payable software

• Establish, interpret, and maintain policies and procedures for the accounts payable process, serving as the point of reference for how they apply across ministries and entities

• Work with IT and the accounting team on timely submission of 1099s and 1096s

• Work with auditors on developing processes and assist in the annual audit

Systems Administration

• Administer and manage the expense management and banking platforms, including user access, approval structures, and payment configurations

• Design, implement, and manage invoice and credit card workflows

• Act as the direct liaison with vendors and the expense management provider

• Develop new systems to enhance accuracy and accountability

Month-End Close and Reporting

• Conduct month-end accounts payable reconciliations

• Participate in the monthly preparation of financial statements by ensuring all transactions have been properly completed in a timely manner

• Analyze accounts payable reports and make payment timing and prioritization decisions that support cash flow, timely payments, and healthy vendor relationships

Process Improvement and Collaboration

• Identify, design, and implement accounts payable process improvements, with substantial autonomy, that increase the efficiency and effectiveness of business practices and internal controls

• Collaborate with department and ministry leaders to identify unique requirements and drive consistency of accounts payable processes

• Maintain up-to-date knowledge about trends in the field and advise the Controller and leadership on accounts payable, payment, and internal control matters

• Use experience and independent judgment to plan and accomplish goals

• Perform related duties and special projects as assigned

You have

• Five or more years of accounts payable experience. Degree in accounting, finance, or a related field preferred

• Significant knowledge and experience in accounting, accounts payable specifically

• Experience with ERP systems, accounting software, and electronic invoice processing systems. Sage Intacct and Ramp experience is a plus

• Proficiency in Microsoft Excel

• Excellent organizational skills with an appreciation for details

• A gift of administration, and the ability to work well in a team

• Excellent interpersonal skills for relating effectively with staff members, leadership, and volunteers

• Excellent planning and follow-through ability

• Flexibility and excellent time management, with the ability to handle multiple tasks at once and complete projects on time

• Ability to work independently with limited supervision

• Discretion with confidential matters

• Alignment with the mission of the organization and a desire to support its work through excellent administration

This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. The employee is expected to perform other tasks, duties and training as dictated by their supervisors 

What you are required to know:

• We are an EEO employer

• You may have to bend, sit, or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs.

• This is a full-time, salaried exempt position. 40 hours per week

• You may have to work evenings and/or weekends to assist with special events, emergencies, or monthly/annual closing

Work Schedule:

Staff culture is important to what we do.  To love like family, we require all staff to attend all staff meetings, department meetings and serve with a willing heart especially at all major campus events.

Full time (40 hours/week) exempt position