Payroll and Accounts Payable Administrator
Real Time Consulting • Phoenix, Arizona • Full Time
Posted on Tue, Oct 13, 2026
JOB TITLE: Payroll, HR & AP Administrator/ Full Charge Bookkeeper
REPORTS TO: Accounting & Business Operations Manager
JOB DUTIES & RESPONSIBILITIES:
- PAYROLL ADMINISTRATION:
- Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.) We have presence in less than 10 states.
- Qtly tax filings reconciliations (after the PR company completes them)
- Out of state worker tax structure set up for business license, withholdings, UI
- Coordinate the Worker’s Compensation Insurance plan; renewals; annual Audits
- ACCOUNTS PAYABLE:
- Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
- Benefits participant administration and bill reconciliation
- Investigate and resolve discrepancies in all expense accounts under tight deadlines
- Vendor relations, service contracts renewals
- Review and retain necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
- Review contracts for accounting adherence and ensure proper documentation is received and organized
- Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
- Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
- Account management of the Dun & Bradstreet credit report to maintain desirable ratings
- Serve as backup and support to any other needed accounting related functions
- Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
- Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
- HUMAN RESOURCES ADMINISTRATION:
- Employee on/off boarding administration
- Employee record keeping (soft and hard copy)
- Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
- GENERAL ADMINISTRATION:
- Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs, etc.
- Coordinating employee events/ meals/ meetings
- Other accounting, administrative or business duties as assigned
- No supervision of personnel
THE SUCCESSFUL APPLICANT WILL POSSESS THE FOLLOWING QUALIFICATIONS:
- Associate degree in Accounting Preferred or equivalent professional on the job experience
- Bachelor’s degree in Accounting a PLUS
- 7+ Years relevant and proven work experience in a corporate environment in similar role
- Knowledge of QuickBooks a big PLUS; Knowledge of Evolution Payroll Software a big PLUS
- Intermediate with MS Word, MS Outlook
- Intermediate/ Advanced experience with Excel
- Strong analytical and judgement skills
- Effectively communicates with manager, peers, and business staff regarding work processes
- Ability to be firm and professional; have strong follow-up ability with management, clients, vendors
- STRONG attention to detail, high % of accuracy in work, organizational and time management skills
- Professional verbal, written communication and interpersonal skills with a customer service focus
- Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
- Ability to effectively handle multiple projects simultaneously in a deadline driven environment
- Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost
Real Time Consulting (RTC), a Real Time Companies business, is an engineering consulting firm serving the aerospace, aviation, defense, and advanced technology industries since 1997. We provide experienced engineering consultants who help clients design, develop, integrate, test, certify, and sustain complex, mission-critical systems.
Our engineers average more than 15 years of industry experience and are known for delivering innovative, reliable, and high-quality engineering solutions. We have built lasting client relationships through technical excellence, integrity, responsiveness, and a commitment to delivering results.
WHY JOIN RTC?
RTC is a small, highly collaborative company where every employee makes a meaningful impact. We value accountability, teamwork, initiative, and continuous learning, and we trust our employees to take ownership of their work while supporting one another's success.
If you're a motivated professional who enjoys solving challenging problems, producing high-quality work, and contributing in a fast-paced, entrepreneurial environment, you'll find opportunities to grow your career at RTC.
BENEFITS - Eligible employees enjoy a competitive benefits package that includes:
- Competitive compensation
- Paid Time Off (PTO) and Paid Holidays
- Medical, Dental & Vision Insurance
- Employer-paid Life Insurance
- 401(k) Retirement Plan
- Flexible work arrangements, where business needs permit
- Professional yet casual work environment
- Opportunities for professional growth
WHY YOU’LL BE SUCCESSFUL - Our most successful team members consistently demonstrate:
- Integrity, accountability, and professionalism
- Strong communication and collaboration skills
- Initiative, sound judgment, and adaptability
- Excellent organization and attention to detail
- A commitment to quality and continuous improvement
- A customer-focused mindset with a passion for helping others succeed
More live accounts_payable_specialist roles
- Accounts Payable Coordinator at Weiss Technik North America — Grand Rapids, MI, United States
- Accounts Payable Specialist at Maschmeyer Concrete Company — United States
- Accounts Payable Specialist at Flow — Bay Harbor Islands, FL, US
- Accounts Payable Specialist at River Valley Foods — Syracuse, New York, United States
- Senior Accounts Payable Coordinator at Proskauer — New York, NY, US
- Accounts Payable Specialist at CPG — Ashburn, Virginia, United States
- Accounts Payable Specialist at Proponent — Brea, CA, United States
- Accounts Payable Specialist at Mingledorff's — Peachtree Corners, Georgia, United States
- Accounts Payable Specialist at Column Technical Services — Chicago, Illinois, United States
- Accounts Payable Specialist at Capitol Imaging Services — Houston, Texas, United States
- Accounts Payable Specialist at Everus Construction Group — Tualatin, OR, US
- Accounts Payable Specialist at Crmeyerandsonscompany — Oshkosh, Wisconsin, United States
- Accounts Payable Specialist at Sandvik — Dublin, Ireland
- Accounts Payable Specialist at Venturi Supply — Fort Worth, Texas, US
- Accounts Payable Analyst at TREW — West Chester, OH, US
- Accounts Payable Specialist at City of Dallas — Dallas, US
- Accounts Payable — Limburg, Limburg, Netherlands
- Accounts Payable Specialist at McCoy's Building Supply — San Marcos, Texas, United States
- Accounts Payable Specialist at Worthington Steel — Columbus, OH, US
- Accounts Payable Analyst at Pegasus Logistics Group — Coppell, Texas, United States
- Accounts Payable Administrator (Hybrid) at Purple — United States
- Accounts Payable Coordinator at Atlantic Bingo Supply — Odenton, MD, US
- Accounts Payable Specialist at Pedernales Electric Cooperative — Johnson City, Tennessee, United States
- Accounts Payable Specialist at Adara Communities — Houston, Texas, United States
- Accounts Payable Specialist or Senior at Idaho Power Company — Boise, ID, US
- Accounts Payable Specialist at Superior Energy Services — Houston, Texas, United States
- Accounts Payable Specialist at Superior Energy Services Careers — Lafayette, Louisiana, United States
- Accounts Payable Specialist at Goliath — Richardson, Texas, US
- Accounts Payable Specialist at Austin Powder Company — Beachwood, OH, United States
- Accounts Payable Analyst at Tutera Senior Living & Health Care — Kansas City, Missouri, United States
- Accounts Payable Specialist at McLeod Enterprises — Roanoke, VA, US
- Accounts Payable Specialist at Ben E. Keith — Fort Worth, Texas, United States
- Accounts Payable Coordinator at DPR — Dallas, Texas, United States
- Senior Accounts Payable Specialist at Calvary Chapel — Fort Lauderdale, Florida, United States
- ACCOUNTS PAYABLE ASSOCIATE — Wausau, Wisconsin, United States
- Accounts Payable Specialist at Azenta — Burlington, Massachusetts, US
- Accounts Payable Specialist, Support I at Zebra Technologies Corporation — Penang, Malaysia
- Accounts Payable Specialist at Encompass Health — Lakeland, FL, United States
- Accounts Payable Accountant - Slovak/Czech Speaking (Maternity Cover) at Roche — Budapest
- Accounts Payable Specialist at Space Ops — Hamilton, Ontario, Canada
- Accounts Payable Specialist at Smart Care — Raleigh, North Carolina, United States
- Accounts Payable Analyst at Latitude AI — Pittsburgh, Pennsylvania, United States
- Accounts Payable Administrator at North American Construction Group — Acheson, Alberta, Canada
- Accounts Receivable / Accounts Payable Specialist at Nox Metals — Los Angeles, CA, United States
- Accounts Payable Analyst (Contract) at Latitude AI — Pittsburgh, PA
- Lead Accounts Payable Representative at Thermo Fisher Scientific — Budapest, Hungary
- Accounts Payable Analyst, Sr. at Encompass Health — Birmingham, AL, United States
- Accounts Payable Specialist Watson Refrigeration | Raleigh, Nc at Smart Care — USA - North Carolina - Raleigh
- Accounts Payable Accountant - German Speaking (Fixed-Term) at Roche — Budapest
- Junior Accounts Payable Analyst at Roche — San Jose, Costa Rica
- Accounts Payable Specialist I - Expense at Ozark Services — United States
- Accounts Payable Specialist at Chris Crain Enterprises — Conway, Arkansas, United States
- Accounts Payable Specialist II at First Interstate BancSystem — Billings, Montana, United States
- Senior Accounts Payable Specialist at Clarivate — IND - Bangalore (DRG)
What the data says about this job
- Advertised pay for Accounts Payable Specialist in Greater Phoenix: a median of $52,500 across 61 priced postings. Explore the market
Measured from employers' own postings and public filings. How we measure