Accounts Payable Specialist
Flow • Bay Harbor Islands, FL • Full Time
Posted on Tue, Oct 13, 2026
About the Role We are seeking an experienced Accounts Payable Specialist who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. You will collaborate closely with the finance team, vendors, and other departments within the organization to maintain efficient accounts payable operations.
Responsibilities
- Ensure the accurate and timely processing of invoices, expense reports, and payments in compliance with company policies and procedures
- Review and approve invoices, ensuring appropriate coding, documentation, and authorization before processing for payment
- Manage vendor relationships, including addressing inquiries, resolving discrepancies, managing the vendor shield process and negotiating favorable payment terms when applicable
- Reconcile accounts payable transactions and resolve any discrepancies or variances with vendors or internal stakeholders
- Monitor and maintain accurate records of accounts payable transactions, including maintaining vendor files, payment history, and supporting documentation
- Develop and implement accounts payable processes, procedures, and controls to improve efficiency, accuracy, and compliance with relevant regulations
- Collaborate with the finance team to ensure accurate accruals, month-end closing, and financial reporting related to accounts payable
- Stay updated with changes in accounting regulations, best practices, and technology related to accounts payable, recommending and implementing process improvements when applicable
- Provide support during internal and external audits, assisting in the preparation of audit schedules and addressing audit queries
- Coordinate with property management teams to resolve tenant billing and collection issues
Ideal Background
- Bachelor's degree in accounting, finance, or a related field
- 4 - 8+ years of experience in accounts payable
- In-depth knowledge of accounts payable principles, practices, and regulations
- Proficiency in using accounting software and MS Office suite, with advanced knowledge of Excel
- Must be a Yardi Voyager super user with experience in accounting and property management
- Strong analytical and problem-solving skills, with keen attention to detail
- Excellent organizational and time management skills, with the ability to prioritize and meet deadlines
- Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors
- Job Costing/Job Coding experience preferred
We take care of our people so they can do their best work.
- Health and WellnessComprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
- Time OffPTO and paid holidays.
- Financial401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
- Life at FlowWeekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.
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What the data says about this job
- Advertised pay for Accounts Payable Specialist: a median of $54,080 across 3,562 priced postings. Explore the market
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