Senior Accounting Clerk

Job Title:

Full- or Part-Time:

Exempt or Non-Exempt:

Hourly Rate:

Department:

Job Description:

JOB SUMMARY: Provide clerical support and information regarding financial aid, primarily in the areas of scholarships, student employment and third-party billing. Serve as a contact for state and local agencies involving third party billings.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assist in the file complete process, including the review of student eligibility. This includes processing proof of high school graduation (ATB).
• Generate revised award letters and record the acceptance or rejections of aid by students.
• Support the processing of private scholarship authorizations, academic scholarships, and athletic awards, and adjust student aid packages as needed.
• Assist with the processing of state scholarships and awards.
• Process and record donor scholarship checks.
• Assist with the processing and coordination of employee/employee dependent tuition waivers.
• Coordinate third party billing processes between governmental, state, local agencies and private organizations.
• Perform clerical functions related to the student employment program. This includes balancing the amount of student earnings with payroll reports for each term.
• Prepare financial aid sheets for new student orientations.
• Assist, as directed, with processing the removal of financial aid for students who have requested to withdraw from SVSU or who have failed to meet Satisfactory Academic Progress requirements.
• Certify release (verification) of scholarship forms. Verify scholarships/grants awarded to students in addition to cash paid out so that their businesses will reimburse them.
• Generate/process various office reports including the finalization of awards and the Deregistration Report for each semester.
• Assist Campus Financial Services Center with questions from parents and students about financial aid procedures.
• Assist with front desk reception of visitors and callers to the office, including basic clerical duties.
• Other duties as assigned.

SUPERVISION RECEIVED: Functional and administrative supervision is received from the Associate Director of Scholarships and Financial Aid.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent, and additional education, training or certification in a related field.
• Three years of job-related clerical experience, preferably in higher education, including excellent spelling, grammar, punctuation, basic math skills and oral and written communication skills.
• Demonstrated customer service skills and interpersonal skills to interface with faculty, staff, students and the general public.
• Personal computer proficiency (Microsoft Office Suite) and ability to learn specialized software programs, including web development.
• Ability to work cooperatively and communicate professionally with faculty, staff, students, and the general public.
• Experience and ability to positively interact with diverse student populations and groups.
• Ability to work independently with minimal supervision and accept direction from multiple and diverse staff/faculty members.
• Ability to organize, prioritize and expedite workload, working under occasional time pressure.
• Ability to occasionally handle differing, non-routine work situations and problems by exercising independent judgement and initiative.
• Ability to maintain confidentiality of files and records.
• Ability to learn technical/discipline specific terminology.
• Ability to perform the essential duties of the position with or without accommodation.

WORKING CONDITIONS:

• Duties are generally performed inside and not exposed to adverse conditions.

The above reflects the general details considered to describe the essential functions of the job and shall not be construed as an exhaustive statement of duties, responsibilities, or requirements that may be inherent in the job. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression of illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind of level or difficulty.

About SVSU:

Saginaw Valley State University is a comprehensive university with more than 100 programs of study for its roughly 7,000 students. Located on a suburban campus in Michigan’s Great Lakes Bay Region, SVSU is committed to a supportive and empowering environment for students, faculty and staff. For eight consecutive years, SVSU has been recognized as a “Great College to Work For” (2016-2023).
SVSU emphasizes undergraduate teaching and learning, and community-based research. SVSU earned the Community Engagement classification from the Carnegie Foundation for the Advancement of Teaching, a distinction achieved by only 7 percent of U.S. colleges and universities. By their senior year, 84 percent of students have engaged with community employers and agencies in internships, field placements or some other component of their academic preparation.
SVSU is establishing itself as a leader in STEAM education for the Great Lakes Bay Region, partnering with businesses, foundations and school districts to improve students’ performance in math, science and the arts at the middle school, high school and university levels.
More than 70 percent of SVSU freshmen live on campus in student housing that has been rated No. 1 among public universities in the U.S. (2018-2023). SVSU fields 19 varsity sports at the NCAA Division II level. The average class size is 23 students. For more information, please visit our website, http://www.svsu.edu.