Payroll Specialist

Position Title: Payroll Specialist

Term of Employment: 12 months/Full-Time

Reports To: Payroll Supervisor

Pay Information: NC07

General Statement of Job

Under general supervision, performs technical bookkeeping and fiscal-clerical work in the Finance Division. Work involves administration and preparation of employee payroll records and related payments and withholdings. Employee is also responsible for maintaining personnel files related to payroll, leave and retirement programs; and answering inquiries pertaining to payroll programs. The Payroll Specialist is to assist in the administration of the District’s business affairs so as to provide the maximum services for the financial resources available.

Essential Job Functions

• Follow all rules, policies and procedures of Stanly County Schools, along with state and federal regulations pertaining to school finance issues.
• Set up new/changed employee information in payroll system.
• Compute and create check records for overtime, annual supplements, longevity and miscellaneous pay.
• Maintains the filing of all monthly payroll timesheets and other payroll data.
• Manage distribution of all payroll checks.
• Assists with the upgrading and maintaining salary tables.
• Maintain payroll system files related to employee insurance deductions.
• Verifies leave balances, years of North Carolina State aggregate service and salary information on all employees transferring to another unit.
• Ensures timely remittance of all applicable withholding liabilities including federal, FICA and state taxes and retirement contributions.
• Processes tax levies, child support orders and garnishments.
• Perform other duties and responsibilities as requested by the Chief Finance Officer and Payroll Supervisor.

Knowledge, Skills and Abilities

• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate well with school personnel, employees, and central office staff.
• Demonstrate functional knowledge of computers and all aspects of the Microsoft Office Professional software programs.
• Ability to work independently, meet deadlines and accomplish specific tasks as requested.
• Ability to learn, interpret, and explain policies, regulations and procedures.
• Considerable knowledge of Federal, State and local laws and School System policies and procedures governing payroll administration. 
• Considerable knowledge of accounting and office practices, methods and procedures used by the School System.
• Ability to establish and maintain effective working relationships as necessitated by work assignment.
• Comply with confidentiality requirements in local, state and federal policies and statutes.
• Physical ability (able to exert up to 10 pounds of force occasionally) and dexterity to perform the duties and responsibilities of the job.
• Ability to communicate effectively both orally and in writing.
• Ability to compile and summarize information.
• Ability to resolve problem situations with sound judgment.

• Ability to compose correspondences independently.
• Ability to work in the absence of supervision.

Minimum Training and Experience

• Two-Year Associates Degree OR an equivalent combination of experience and training that provides evidence of the knowledge, skills, and abilities required to be successful in performing the position’s duties and responsibilities.
• 1 to 2 years of experience in technical accounting or bookkeeping work, preferably dealing with payroll.
• Work accurately and quickly under operational deadlines.
• Other qualifications as the superintendent and board may find appropriate and acceptable.

Minimum Qualifications or Standards Required to Perform Essential Job Functions

• Physical Requirements: The work regularly requires standing and walking around the classroom and school. It requires the ability to communicate effectively using speech, vision and hearing. The work requires the use of hands for simple grasping and fine manipulations. The work often requires bending, squatting, reaching, with the ability to lift, carry, push or pull light weights and rarely, the lifting of weights above 30 pounds. The work occasionally handles/works with biohazards and/or risks for potential job-related injury, such as those found in a laboratory or shop environment. The work requires activities occasionally involving driving automotive equipment. 
• Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or composite characteristics (whether similar or divergent from obvious standards) of data, people or things.
• Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments or directions to subordinates or assistants.
• Language Ability: Requires the ability to read a variety of correspondence, reports, forms, articles, proposals, contracts, etc. Requires the ability to prepare correspondence, reports, forms, evaluations, contracts, policies, handbooks, budgets, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak before groups of people with poise, voice control and confidence.
• Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.
• Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to give oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages including educational and legal terminology.
• Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages; and to apply the principles of descriptive statistics, statistical inference and statistical theory.
• Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
• Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment.
• Manual Dexterity: Requires the ability to handle a variety of items such as office equipment and hand tools. Must have minimal levels of eye/hand/foot coordination.
• Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with emergency situations.
• Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear.) Must be able to communicate via telephone.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.