Payroll Specialist
Mid-City Electric • Westerville, OH • Full Time • $27.41–$33.66 / hour
Posted on Sat, Aug 29, 2026
- Assist with payroll & union related audits (including preparing supporting documentation & compiling responses)
- Perform basic accounting duties & monthly general ledger reconciliations for payroll-related accounts; maintain appropriate & complete work papers to support overall financial closing process
- Serve as primary full-cycle payroll backup as needed
- Assist with preparation of responses to payroll-related correspondence from regulatory agencies requiring detailed and timely responses (union, IRS, DOL, etc.)
- Assist with other recurring & scheduled regulatory payments, including garnishments, child support, and 401k
- Perform recurring & periodic internal audits to ensure accurate & complete employee setup, status, and add-on/burden management
- Process employee reimbursements timely & accurately to support overall payroll cycle
- Develop & maintain working relationship with HR department to assist & support with cross-functional tasks, as needed
- Assist with weekly, monthly, quarterly, and annual regulatory payroll compliance filings, including, but not limited to state & local, school district, 941s, and W2s
- Develop & maintain working relationship with Compliance department to assist & support with cross-functional tasks, as needed
- Assist with researching & maintaining current knowledge on market trends related to travel incentives, such as GSA per diem, vehicle allowances, etc.
- Perform new hire setup procedures, ensuring accuracy and timeliness of data capture to support adjacent company functions
- Assist with new business & tax-related account setups to comply with state & local regulatory requirements outside of Ohio
- Provide support to on-site project teams for time entry in Procore, as needed
- Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience may be considered.
- 2+ years of payroll, accounting, bookkeeping, or related administrative experience.
- Experience working with payroll software, HRIS systems, and Microsoft Office, particularly Excel.
- Strong understanding of payroll processes, confidentiality requirements, and data accuracy standards.
- Ability to manage multiple priorities and deadlines while maintaining a high degree of accuracy.
- Experience processing payroll for large employee populations.
- Knowledge of union payroll administration and reporting requirements.
- Experience with multi-state payroll processing and payroll tax compliance.
- Construction, skilled trades, or project-based industry experience.
- Ability to communicate in a professional manner with both internal & external partners
- Commitment to the company's core values of Exceptional Work Ethic, Always Doing the Right Thing, Customer Service Driven, and Treating Our People Like Family.
- Becoming fully proficient as a backup for all payroll processing functions.
- Consistently maintaining payroll accuracy and compliance.
- Successfully supporting payroll and union audits.
- Completing payroll-related reconciliations accurately and on schedule.
- Identifying opportunities to improve payroll processes, controls, and documentation.
- Building strong partnerships with HR, Compliance, Finance, and Operations teams.
- Helping create a scalable payroll function that supports future organizational growth and expansion.
At Mid-City Electric, we believe in taking care of our people. As a five-time Top Workplace, we provide a collaborative and supportive environment where your contributions make a difference.
- Compensation for the Payroll Specialist role ranges from $27.41 to $33.66 per hour depending on experience
- Annual bonus potential
- 100% paid medical, dental, and vision premiums for employees and their dependent family members
- Medical is a traditional PPO plan with a low deductible of $300
- $45,000 of free life insurance for all employees with the opportunity to purchase more coverage at low group rates
- We are 100% employee-owned! As an Employee Stock Ownership Program (ESOP), you will receive company stock annually
- Short and long-term disability plans
- Flex spending accounts for medical and dependent care
- Accident and critical illness plans available
- 15 days of PTO in the first year
- Education reimbursement
- 9 paid holidays (including your birthday!)
- Automatic 401(k) contributions of 3% of salary, regardless of individual contribution, plus the opportunity for profit-sharing contributions
- On-site fitness center and training
- Employee Assistance Program
- Referral bonuses
- Financial and health wellness programming
- Fantastic office with great amenities conveniently located in Westerville
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