Certified Payroll Specialist (Commercial Construction - Onsite in Sacramento)

Company Description

TeamBuilders Employment and Business Solutions, LLC is a full-service staffing and consulting firm dedicated to identifying the best candidates for our clients’ open positions and the best career opportunities for our candidates. We have the ability to staff within all 50 states, so whether you are an employer with multiple locations or you are seeking employment outside of California, we can help.

A complete listing of open career opportunities may be accessed directly via our website at  https://teambuildersllc.com/job-opportunities/

Job Description

TeamBuilders is hiring for an experienced Certified Payroll Specialist to join a thriving commercial electrical construction & engineering firm in the Sacramento area. 

The Certified Payroll Specialist will take ownership of the subcontractor compliance process from project startup through completion. This includes reviewing new subcontracts, identifying prevailing wage and certified payroll requirements, monitoring ongoing compliance, auditing payroll documentation, resolving discrepancies, and maintaining accurate compliance records.

The ideal Certified Payroll Specialist brings strong knowledge of prevailing wage laws and public works labor compliance, exceptional attention to detail, excellent communication skills, and the ability to confidently work with subcontractors, accounting, project teams, and other internal and external stakeholders.

This is an excellent opportunity for a detail-oriented compliance professional who enjoys solving problems, improving processes, and playing an integral role in successful project execution.

This is a Direct Hire, Full-Time position, Monday through Friday, offering up to $35.00 per hour, depending on experience. The company also offers a comprehensive benefits package including Medical, Dental, Vision, 401(k), and generous Paid Time Off (PTO).

Key Responsibilities of the Certified Payroll Specialist:
Certified Payroll & Subcontractor Compliance

• Review new subcontracts and project requirements to identify applicable certified payroll, prevailing wage, labor compliance, insurance, and other regulatory requirements.
• Monitor subcontractor compliance with applicable state and federal payroll and labor regulations throughout the life of each project.
• Review and audit certified payroll reports, including documentation submitted by tiered subcontractors, to ensure completeness, accuracy, and compliance.
• Reconcile payroll and labor compliance information and identify discrepancies, omissions, or potential compliance issues.
• Work directly with subcontractors to obtain missing information, signatures, supporting documentation, and corrections in a timely manner.
• Research and resolve payroll and compliance discrepancies, responding effectively to questions from subcontractors, internal teams, and external stakeholders.
• Ensure subcontractor compliance requirements are satisfied prior to payment release in coordination with the Accounting Department.
• Maintain awareness of applicable prevailing wage, apprenticeship, labor compliance, and public works requirements.

Project Startup & Documentation

• Review new subcontracts and initiate the collection of required startup compliance documentation.
• Coordinate with subcontractors to ensure all required paperwork is complete, accurate, and submitted before project commencement.
• Maintain organized and accurate project compliance files and documentation.
• Track project-specific certified payroll, insurance, bonding, and subcontract compliance requirements.
• Maintain and update internal databases and compliance tracking systems to ensure current and reliable project information.

Internal & External Collaboration

• Serve as a primary point of contact for subcontractor compliance-related matters.
• Build professional, collaborative relationships with subcontractor representatives while maintaining appropriate compliance standards and deadlines.
• Partner with Project Management, Accounting, Operations, and other internal teams to ensure compliance requirements are understood and met.
• Communicate regulatory and contractual requirements clearly and professionally to both internal and external stakeholders.
• Support the timely resolution of compliance issues to prevent project delays or payment disruptions.

Continuous Improvement

• Identify opportunities to streamline compliance processes, improve accuracy, and increase operational efficiency.
• Lead and participate in continuous improvement initiatives related to subcontractor compliance and payroll processes.
• Participate in CECI Continuous Improvement events and methodologies as needed, including JDI, RIE, and A3 initiatives.
• Develop, maintain, and improve Standard Operating Procedures (SOPs) for compliance processes and related functions.
• Stay current with changes in prevailing wage laws, labor regulations, reporting requirements, and industry best practices.

General Responsibilities

• Maintain confidentiality and exercise sound judgment when handling sensitive payroll, financial, contractual, and employee information.
• Manage multiple projects, deadlines, and competing priorities while maintaining a high level of accuracy and attention to detail.
• Perform other related duties and responsibilities as assigned by management.

Qualifications

Required Skills, Experience and Education of the Certified Payroll Specialist:
Education & Experience

• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent combinations of education, technical training, and relevant construction industry experience will be considered. High school diploma or equivalent required.
• Minimum of 3 years of experience with prevailing wage laws and certified payroll reporting requirements, preferably involving federally and state-funded public works projects.
• Demonstrated experience interpreting and applying state and
• Federal prevailing wage and labor compliance requirements.
• Working knowledge of labor compliance, apprenticeship, and public works requirements for federally and state-funded projects.
• Construction industry experience strongly preferred.

Technical Skills

• Strong working knowledge of certified payroll and prevailing wage requirements.
• Experience using labor compliance and certified payroll platforms such as LCP Tracker, DIR, Spectrum, or comparable systems.
• Advanced proficiency with Microsoft Office, particularly Excel, as well as Word and PowerPoint.
• Proficiency with Adobe and other document management tools.
• Strong data entry, database management, and 10-key skills.
• Ability to audit, reconcile, and process payroll and compliance information with a high degree of accuracy.
• Familiarity with subcontractor insurance and bonding requirements.

Core Competencies

• Exceptional attention to detail with the ability to identify discrepancies and ensure documentation is complete and accurate.
• Strong analytical and problem-solving skills with the ability to research issues and develop practical solutions.
• Excellent communication skills, including the ability to explain complex regulatory and contractual requirements clearly and professionally.
• Strong organizational and time-management skills with the ability to manage multiple projects and deadlines simultaneously.
• Ability to establish and maintain productive relationships with subcontractors and internal stakeholders.
• Ability to adapt to changing regulations, project requirements, and shifting priorities while maintaining accuracy and quality.
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Self-motivated and proactive, with a commitment to identifying opportunities for process improvement and operational efficiency.
• Collaborative team player who works effectively across departments and with diverse internal and external stakeholders.

If you have the skills & experience necessary to successfully perform the duties of the Certified Payroll Specialist and would like to be considered, please submit your resume and cover letter for immediate review. Apply Directly at https://teambuildersllc.com/job-opportunities/certified-payroll-specialist/

Please Include Your Responses to the Following in Cover Letter or Email:

• Your availability to interview and begin working onsite in the Sacramento area (specific date)
• Detailed description of your experience in Certified Payroll and how it directly relates with the duties listed in the job description
• Please confirm your level of education and any certifications you actively hold

Additional Information

MUST BE AUTHORIZED TO WORK IN THE UNITED STATES - SPONSORSHIP IS NOT AVAILABLE FOR THIS ROLE

THIS POSITION IS ONSITE IN SACRAMENTO, CA (Not Remote, Not Hybrid)

A Cover Letter & Resume are required for consideration

All your information will be kept confidential according to EEO guidelines.