Payroll Specialist

Maxby Hospitality operates Biaggi's Ristorante Italiano and Ancho & Agave restaurants.  We’re looking for talented hourly team members who are committed to excellence and are passionate about great food, wine… and accounting.  If that describes you, apply today!

We are currently hiring a full-time Payroll Specialist to join our team!  The ideal candidate will have a can-do attitude, a warm and welcoming demeanor, and a strong focus on internal customer service.  You will provide essential information and critical feedback directly to restaurant managers, multi-unit supervisors and corporate staff.  In this position, you will have the opportunity to work with a variety of systems and processes, including payroll and related tax, account analysis and reconciliation, and journal entries.  

The Payroll Specialist reports to the Controller and plays a critical role in ensuring accurate, timely, and compliant payroll operations across all 21 restaurants. This role supports payroll processing, account reconciliations, payroll-related journal entries, tax and audit activities, and employee-facing issue resolution with a high degree of accuracy, confidentiality, and service orientation.  The Payroll Specialist compiles payroll data to administer and maintain payroll records on an accurate and timely basis by performing critical tasks personally for assigned locations. 

 
Payroll Specialist Responsibilities:  

• Uphold the highest of ethical business conduct and compliance by acting lawfully, ethically, honestly, and professionally in the performance of job functions at all times
• Maintain compliance with Company policy and procedures as it relates to all job functions
• Adhere to strict payroll deadlines
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Work closely with restaurant management and HR to ensure accuracy of payroll data: new hires, terminations, transfers, variable compensation inputs, and job information changes
• Interact with restaurant managers and employees to identify and resolve issues.  Send questions and diligently follow up with managers to resolve outstanding issues, obtain required documents, etc., until all is complete
• Advise Controller of problems, issues, and questions that arise and may affect the operation of a restaurant or indicate a recurring or escalating problem
• Process child support orders, wage garnishments and tax levies for employees
• Prepare and process payroll for employees at assigned locations:  review, reconcile to source reports
• Review system reports for unusual clock outs and under-reported tips
• Respond to agency/employment verification requests
• Answer employee payroll questions, ensuring employees clearly understand payroll subjects and the necessity to comply with all local, state and federal payroll regulations
• Prepare assigned sales/use tax returns monthly, making sure they are filed by the due date
• Assist with all payroll record keeping and storage
• Support other members of the accounting team as requested by the Controller
• Identify and eliminate unnecessary complexity within the payroll process
• Support compliance with payroll laws, company policies, and best practices while identifying opportunities to improve processes, controls, and reporting.

 
Payroll Specialist Qualifications:  

• High School Diploma or GED and Minimum 1 year experience in payroll processing
• Familiarity with payroll processes beginning to end
• Working knowledge of payroll systems, experience with PayCom is preferred
• Comfortable with Excel (functions, data, etc.) and other Microsoft Office applications
• An analytical mind with good math skills
• Strong verbal and written communication skills
• Excellent attention to detail with a concern for quality
• Ability to handle sensitive and confidential information with discretion and maturity
• Willingness to work overtime when workload warrants
• Prepared to work hard with a positive attitude, within a small team of 6 accounting and payroll personnel
• Proactive mindset, creative problem-solving skills, always looking for greater efficiency
• ERP Systems experience preferred – exposure to NetSuite, PayCom, Ctuit, Ottimate or similar systems
• Ability to work with minimal direction, dedicated to providing high quality work product
• Ability to change priorities as needed, to accomplish all tasks despite frequent interruptions

 
Payroll Specialist Compensation & Benefits: 

• Competitive Hourly Pay 
• Group Medical, Dental, Vision & Life Insurance 
• 2 weeks paid vacation each year of employment 
• 9 paid holidays 
• 3 additional days personal time each calendar year 
• 401(k) with company match 
• Summer Hours program allows flex time from Memorial Day to Labor Day 
• Lunch delivered every Thursday (on us) from the two best restaurants in town! 
• Complimentary meal allowance at both Biaggi’s AND Ancho and Agave for personal use – up to $2,000 annually 

 
Payroll Specialist Work Conditions: 

• Environment – Work is performed in-person at our office in Bloomington, Illinois 
• Physical Demands – Intermittent sitting, standing, walking, reaching, occasional lifting and use of hands/fingers 
• Mental Demands – Using standard mental and visual attention continuously, with occasional periods of continuous alertness and concentration. 
• Talk/Hearing – Must be able to receive and send information through oral communication. The noise level in the office environment is occasionally quiet and frequently moderate. 

Become a Part of Our Team 
You won’t be working for us; you’ll work WITH us to provide the best possible experience for our guests. We’re looking for talented team members who are committed to excellence and are passionate about great food & wine, and accounting. If that describes you, we encourage you to apply today! 

Maxby Hospitality is an equal opportunity employer. It is our policy to select people on the basis of skill, training, ability, attitude and character without discrimination with regard to age, sex, color, creed, race, national origin, religious persuasion, political belief, marital status or disability