Payroll Specialist

Summary

Associated Grocers is seeking a detail-oriented individual to join our Retail Services Accounting team as a Payroll Specialist. This role processes payroll for assigned clients, maintains payroll records managers voluntary and involuntary deductions, prepares related accounting transactions, and maintains payroll procedures.

 Competitive pay, weekly payroll, a comprehensive benefits package, 401K retirement program, Paid Time Off, and a Fantastic Team Environment! 

Requirements

• Four years of full-service payroll experience required in a multi-company environment
• Netchex Payroll experience preferred
• Up to date knowledge on all current payroll legislation regarding Families First Coronavirus Response Act (FFCRA) and the Coronavirus Aid, Relief, and Economic Security Act (CARES)
• Ability to train customers on payroll system and provide outstanding customer service
• Proficient in MS Excel spreadsheets, Word, and Outlook
• Exemplary skills in time management, organization, and attention to detail
• 10-key skills required

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Daily Payroll Processing:

1. Review weekly Retail Store Accounting Department (RSA) clients’ payroll time sheets, wage computations, withholdings and deductions and other adjustments in order to detect and reconcile payroll discrepancies.
2. Process, balance and close RSA client payrolls, and issue client payroll earnings, deductions and payroll tax reports.
3. Assistance and reconciliation of various payroll information, which includes verifying SUTA rates are updated in payroll system by the Payroll Provider (and reconciling if any over/under paid taxes are refunded/paid to/from the stores), as well as assisting other RSA staff members with clients’ workers’ compensation audits.
4. Add new hires to payroll system.  Record employee information, such as exemptions, transfers, and terminations in order to maintain and update payroll records.
5. Issue and record adjustments to pay related to previous errors or retroactive increases for RSA Payroll Clients.  
6. Initiate, edit and maintain employee deductions including insurance, retirement, advances, garnishments, etc.
7. Draft RSA Payroll Clients’ bank for net amounts of payroll timely and accurately, on a daily basis.
8. Reconcile RSA Payroll Clients’ bank draft amounts to actual drafts processed by Payroll Provider, on a monthly basis when bank statement becomes available.
9. Verify ACH returns and/or ACH reversals have been received from Payroll Provider, and process refunds to respective RSA Payroll Client.
10. Provide customer service to RSA Payroll Clients, which includes (but is not limited to) time clocks, deductions reconciliations, and reporting assistance (providing and training).
11. Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.

Software Implementation:

1. Assist with setting up new payroll clients on payroll system.
2. Assist with payroll software implementation, training and maintenance. 
3. Assist with selection, testing and deployment of new and additional systems and services related to payroll (e.g. time and attendance system, payroll debit cards, etc).
4. Assist with client abilities to understand and properly use payroll software to enter and obtain information and reports.
5. Assist with writing, maintaining and compiling special requested reports as needed for RSA Payroll Clients’ using payroll software or report builder.

Education and/or Experience                   

A minimum of four to six years of full-service payroll experience in a multi-company environment required.  A Bachelor’s Degree with an emphasis in Business Administration or Accounting is preferred.

Other Skills and Abilities                   

1. Knowledge of payroll forms, reports, and systems
2. Knowledge of financial and tax statements