Payroll Specialist

Position Function: 

The Payroll Specialist will be responsible for various payroll functions which may include timesheet verification payroll processing, reconciling, and submitting payroll. Importing payroll data into accounting system, Benefit, and 401k entry into accounting system.  Attention to detail is required. Respond to employee payroll questions or concerns professionally and maintain a high level of customer service. 

Requirements:  

Education: Associate's or Bachelor's degree in Accounting preferred. Relevant accounting experience may be substituted for formal education.

Experience: At least 3-4 years’ experience with payroll. General accounting experience including General Ledger, 401(k), Payroll, MS Word, & MS Excel, Pivot tables. Experience with Abila MIP software and third-party payroll software Paylocity a plus. 

Functional:

• Submit payroll to Paylocity in a timely manner.
• Experience in all functions of processing payroll.
• Excellent verbal and written skills.
• Review bi-weekly payroll information for all employees from time sheets that have been signed electronically by employees and approved electronically by supervisors.
• Process approved expense reimbursements, mileage reimbursement, and expenses owed to company from employee.
• Direct the transmission of this information via the third-party payroll service. 
• Submit 401k contributions and match electronically and timely.
• Verify pay from completed payroll reports as well as pay from payroll expenses and taxes to input in the general ledger. 
• Allocate and post payroll expenses to the appropriate accounts. Reconcile payroll related general ledger accounts.
• Review employee payroll and quarterly Federal tax reports filed by third party payroll service.
• Provide reports to plan administrator for 401K information.

Working Conditions: 

Sitting at computer for long periods of time.

Exposure to Confidential Information:

Maintain confidentiality & follow policies related to personnel records, client records, payroll records, and ACH’s financial records.

Key Expectations/Responsibilities:

• Maintain high ethical standards which are outlined in the ACH Child & Family Services Code of Ethics.
• Ensure that all financial information is reported in an accurate and timely manner dependent upon receipt of financial documents.
• Work with a cooperative and willing attitude.
• Cross train with other payroll staff in the department and back up the duties of others when necessary.
• Team player, excited to collaborate and problem solve. 
• Must be available and flexible to work variable hours as needed.

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The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

Education: Associate's or Bachelor's degree in Accounting preferred. Relevant accounting experience may be substituted for formal education.

Experience: At least 3-4 years’ experience with payroll. General accounting experience including General Ledger, 401(k), Payroll, MS Word, & MS Excel, Pivot tables. Experience with Abila MIP software and third-party payroll software Paylocity a plus.