Payroll Clerk II

CLASS TITLE:   PAYROLL CLERK II

ESSENTIAL FUNCTION: 

      Perform complex and responsible payroll duties requiring knowledge of both classified and certificated payrolls; provide training and work direction to Payroll Assistants and other personnel as assigned.

DISTINGUISHED CHARACTERISTICS:

      Payroll Clerk II is assigned lead duties and provides training, guidance and work direction to assigned staff. The incumbent is assigned more difficult or complex duties.  Payroll Clerk I incumbents are assigned payroll duties for specific payrolls such as classified and certificated payrolls.

BASIC REPRESENTATIVE DUTIES:

• Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education.

• Provide training, guidance and work direction to Payroll Clerk I incumbents and other temporary personnel as assigned to the payroll unit.

• Assist in the review of payroll systems and procedures; recommend method improvements and implement changes as approved.

• Process payroll and related records for assigned major payroll of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.

• Monitor changes in payroll-related data; prepare changes, corrections or adjustments as necessary; notify proper authorities.

• Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports, warrants, insurance coverage and leave time.

• Respond to questions or complaints from employees regarding interpretation of laws, rules, regulations, contracts and other documents governing District payroll, assist employees in completing necessary payroll documentation forms.

• Process and record specialized payroll services including Workers Compensation, retroactive pay, voluntary deductions and other related services.

• Calculate and prepare annual salary and budget projections for categorical programs as assigned.

• Maintain records of individual earnings, deductions and related data; process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.

• Maintain employee attendance records; verify and input individual sick leave and vacation allowances and usage; distribute related lists and notices as needed.

• Sort and distribute paychecks and warrants according to established procedures and guidelines.

• Prepare and maintain files of records and documents relating to work performed; prepare special reports.

• Process the payroll-related sections of various employment verification forms; verify salaries by phone in accordance with related laws and District policies and procedures.

• Operate standard office equipment including a computer terminal as required.

• Perform related duties as assigned.

• Remain at work during the entire workday unless excused by immediate supervisor or superintendent/designee.

• Maintain a professional appearance.

• Incorporate the use of technology in daily tasks.

• Maintain regular attendance.

• Adhere to the Professional Code of Ethics.

  KNOWLEDGE AND ABILITIES:

        KNOWLEDGE OF:

• Principles and techniques involved in both classified and certificated payroll   preparation, monitoring and control.

• Financial record-keeping principles and procedures.

• Modern office practices, procedures and equipment.

• District organization, operations, policies and objectives.

• Applicable State requirements and other applicable laws.

• Interpersonal skills using tact, patience and courtesy.

• Telephone techniques and etiquette.

• Operation of a computer terminal and other office equipment.

• Tax withholding, voluntary deduction, garnishments and fringe benefits.

• Oral and written communication skills.

        ABILITY TO:

• Perform complex and responsible payroll duties with a high degree of skill and accuracy.

• Read, interpret, apply and explain rules, regulations, policies and procedures.

• Process payroll and related records for classified and certificated payrolls.

• Train and provide work direction to others.

• Deal tactfully and effectively with irate employees.

• Add, subtract, multiply and divide quickly and accurately.

• Establish and maintain cooperative and effective working relationships with others.

• Meet schedules and time lines.

• Work confidentially with discretion.

• Communicate effectively both orally and in writing.

• Complete work with many interruptions.

• Type at an acceptable rate of speed.

• Maintain records and prepare reports.

• Understand and follow oral and written directions.

• Plan and organize work.

• Operate standard office equipment including a computer terminal as required.

  EDUCATION AND EXPERIENCE:

              Any combination equivalent to:  high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of payroll accounting experience.

TERMS OF EMPLOYMENT:

Salary and work year to be established by the Board of Education.

EVALUATION:  Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Classified Personnel.