Payroll and Accounting Analyst

About Touchstone Institute 

Touchstone Institute is the largest assessment centre of its kind in Canada, providing professional competency assessment and learning programs to support the delivery of high-quality health care. 

Touchstone Institute is a non-profit corporation governed by a board of directors and receives financial support from the Government of Ontario. Currently implementing a growth strategy, Touchstone Institute looks to expand its impact in supporting broad health human resource solutions and by strengthening effective practice of health care professionals. Nearly 60 full-time staff contribute to the success of the organization, including experts in competency design and assessment, as well as health and education program development. 

Touchstone Institute works closely with physicians, nurses and other healthcare providers who provide subject matter expertise to assess and improve the level of competency across individual practice. Building on its history of working to facilitate entry to training or practice for Internationally Educated Health Professionals, Touchstone Institute seeks to continue the work in this area while expanding to support excellence in competent practice for all who deliver health care. 

Position Description  

Reporting to the Director, Corporate Services, the Payroll and Accounting Analyst is an experienced payroll and accounts payable specialist who is comfortable working in a fast-paced environment and manage multiple tasks with efficiency, precision, and a continuous improvement mindset. The role is crucial in managing our financial transactions ensuring timely and accurate payments, requiring technical knowledge of payroll and benefits legislation in Canada and the ability to collaborate and provide excellent customer service to various Touchstone teams and stakeholders. 

Key Accountabilities   

Payroll 

• Leads the payroll function including processes payroll, insured benefits and pension benefits for full-time, fixed-term, and casual employees, including inputting timesheets, extracting reports and posting to General Ledger 

• Ensure compliance with all appliable legislation an tax laws and stay informed of regulatory changes 

• Completes preparation and filing of all statutory returns including EHT, WSIB, payroll remittances, and compliance reports 

• Issuing ROE, Processing annual T4 and T4As, Annual payroll and remittances reconciliation 

• Attends to queries of staff regarding payroll, tax forms and other finance-related requests 

• Collaborates closely with the People and Culture team to implement changes and improvements to staff payroll and benefits processes and solutions 

• Other tasks and projects as delegated from time to time 

Accounts Payable  

• Administer the accounts payable process, including timely invoice processing, payment processing, vendor record management and cost analysis. 

• Performs General Ledger, billing systems and payment gateway reconciliations   

• Maintains all corporate credit cards statements and coordinates tracking of expense receipts with credit card holders. 

• Prepare and analyze accounts payable reporting, aging reports, and cash flow management analysis. 

• Collaborate with Finance and Operations teams to ensure smooth processing and authorization of payments, and resolve any compliance and risk issues. 

• Maintains petty cash 

• Other tasks and projects as delegated from time to time 

Accounting and Reporting 

• Prepare journal entries, account reconciliations, quarter-end and year-end accounting schedules. 

• Assist external auditors for interim and year-end related tasks. 

• Support the Director in researching payroll and accounting issues and prepare analysis of and appropriate accounting and tax treatment. 

• Preparation, analysis and reconciliation of monthly, quarterly, annual financial reports and ad hoc reports as needed for management reporting, audits, and compliance reporting to the Ministry of Health related to Touchstone’s funding agreements. 

• Other tasks and projects as delegated from time to time 

Qualifications:  

• Post-secondary degree in accounting, finance, business administration, or a related field. 

• 3+ years of payroll and accounts payable or accounting experience 

• Knowledge of Canadian payroll processes, tax structure, statutory deductions, and pension benefits 

• Canadian Payroll Association (CPA) certification is an asset. 

• Experience in non-profit and healthcare organizations is an asset. 

• Strong, proven diligence with a customer service emphasis 

• Experience interacting with external auditors and government tax authorities. 

• Strong analytical skills and experience with databases and financial systems for financial analysis and reporting 

• Expertise in Microsoft Excel and data visualization tools (e.g., Tableau, Power BI) 

What We Offer

• A hybrid, collaborative, and team-oriented work environment
• Comprehensive health and dental benefits
• 3 weeks’ vacation to start (pro-rated), plus additional personal days (pro-rated)
• Extended office closure during the holidays
• Staff appreciation events

Notes for Candidates

• This is an existing vacancy within the organization
• This is a contractual role of 24 months
• Job level: 4
• Touchstone Institute does not use artificial intelligence (AI) tools as part of the applicant screening process. Applications will be reviewed by members of our recruitment and hiring teams to ensure a fair and thorough assessment.
• The salary range considers many factors including, but not limited to experience, education, and training, etc. It is not typical for the salary to be offered near the top of the range, it is dependent on numerous factors. 
• Touchstone Institute is dedicated to employment equity and fostering a diverse work environment. We encourage applications from Indigenous Peoples, racialized persons, persons with disabilities, and other equity-seeking groups. We believe that a diverse team is essential to understanding and serving the evolving needs of the healthcare sector. 

We follow a hybrid work model with two designated in-office days: Tuesdays and Wednesdays.
Successful candidates must be available to work on-site during these days at 145 Wellington St W Suite 600, Toronto, ON M5J 1H8 with or without accommodation. 

All applications should be submitted through our application tracking system via Bamboo at: https://tsin.bamboohr.com/careers/109 

Touchstone Institute is an equal-opportunity employer that is committed to fostering a diverse work environment and exercises accessible employment practices. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act (AODA) and Touchstone Institute’s policies, a request for accommodation will be accepted in all aspects of our hiring process.  If you anticipate needing any type of accommodation during the recruitment process, please email hr@tsin.ca in advance of your appointment.