Accounting Specialist

Location: El Pasoans Fighting Hunger, 9541 Plaza Circle, El Paso, TX

Position Type: Salary, full-time (up to $50,000, dependent on experience)

Structure: Reports to Chief Financial Officer (CFO)

Hours: 8AM to 6PM / Tuesday - Friday + occasional nights & weekends

WHO WE ARE

El Pasoans Fighting Hunger (EPFH) is the only food bank serving the greater El Paso region, covering nearly 10,000 square miles along the borderland. Serving the 22nd largest city in the United States, EPFH distributes food through 65 partner pantries, on-site pantry distribution, and innovative programs seeking to reduce food insecurity in our community. As the second youngest food bank in the nation and the sixth largest in food distribution, EPFH is the largest hunger-relief organization in the region.

We are proud members of Feeding America and Feeding Texas and have previously been recognized as one of Forbes' Top 100 Charities in America. As we celebrate 10 years this year of 2026, this is an opportunity to join a high-functioning team that is committed to excellence, energized by transformation, and actively taking ground in the fight against hunger.

THE ROLE

Every dollar EPFH moves is a dollar that reaches a neighbor facing hunger. The Accounting Specialist protects that flow of funds by managing accounts payable, accounts receivable, and general ledger operations in close partnership with the CFO. This role keeps our finances accurate, timely, and audit-ready. The ideal candidate brings both precision and initiative: someone who executes transactions correctly and looks for ways to make our financial processes, from reimbursements to purchasing, work better for the whole organization.

Accounting & General Ledger

• Perform general cost accounting and related administrative duties, maintaining internal controls and safeguards over revenue, costs, and program budgets against actual expenditures.

• Prepare and record journal entries with complete backup documentation, verifying accuracy and identifying, reporting, and correcting errors.

• Allocate payroll, overhead, and program costs across departments, projects, and grants, keeping expenditures aligned with grant and program budgets, and assemble financial reporting materials for government, corporate, and foundation funders.

• Maintain the fixed asset schedule and hold responsibility for monthly, quarterly, half-year, and year-end financial close, including balance sheet reconciliations, accruals, and commentary on operating account variances.

• Support the annual independent audit and participate in budgeting and forecasting,

• Collaborate with the CFO to build and refine financial policies and procedures.

• Contribute to system implementations and identify opportunities to modernize everyday financial processes.

• Perform other duties as requested or assigned.

Accounts Payable

• Process payables in accordance with generally accepted accounting principles and EPFH's internal controls, confirming documentation and approval, and matching purchase orders to invoices to resolve any discrepancies.

• Charge expenses to the correct accounts and cost centers, pay vendors on time, track available discounts, and manage stop-payments or purchase order amendments as needed.

• Verify and process employee expense reimbursements through ACH payment files, and maintain accounts payable ledgers by verifying and posting transactions.

• Verify vendor accounts and prepare 1099 and 1096 filings, and maintain accurate AP documentation and records in line with EPFH's retention policies.

Accounts Receivable

• Monitor and report on the organization's daily cash flow, processing deposits and receipts, and prepare weekly bank deposits.

• Review accounts receivable and monitor for non-payment or delayed payment, own reconciliation activities and prepare bad debt allowance entries, and ensure billing data is fully integrated across financial systems.

• Provide reporting on receivables activity, including cash receipt logs, aging reports, outstanding grant reimbursements, and fundraising receivables, and carry responsibility in month-end reporting and reconciliations.

• Partner with the teams to properly allocate donations and funds, and cross-train on recording and receiving community service donations.

QUALIFICATIONS

We'd love to hear from you if you have:

• A Bachelor's degree in accounting, business administration, or a related field, or at least 3 years of experience supporting accounts payable, accounts receivable, and grant billing functions
• Experience with a 501(c)(3) nonprofit managing diverse funding sources, such as grant management capacity and tracking
• Knowledge of 2 CFR 200
• Strong interpersonal and communication skills, with the ability to work effectively and build good working relationships with volunteers, the public, and colleagues at every level
• The ability to think strategically and translate ideas into clear, actionable plans, with sharp problem-solving and analytical instincts
• Attention to detail and reliability, especially for routine and timely audit and reporting work
• A calm, resourceful approach to a fast-paced environment, and the ability to manage multiple projects independently while staying organized under deadline pressure
• Comfort with technology and a genuine interest in system improvement and implementation
• A genuine openness to learning and feedback
• Unquestionable character and a commitment to serving our community
• Bilingual proficiency in English and Spanish (preferred)
• Experience in food banking, trucking, warehousing, or the food industry (preferred)

You must have a valid driver's license and access to a personal vehicle with current insurance, and ability to pass a background check and drug testing. This role involves standing and walking in warehouse facilities, occasional lifting up to 50 lbs., and moving safely through distribution environments. Essential functions must be performed with or without reasonable accommodation. Candidates must be legally authorized to work in the United States. Relocation assistance is not provided.

WHAT WE OFFER

• Health, dental, and vision insurance

• Vacation and sick leave

• Retirement savings plan

• Professional development opportunities

• A culture that values work-life balance, belonging, and the community we serve