Payroll Analyst (Solid Waste)

Salary Range:$45,796.40 - $68,694.60
Works under the general direction of assigned supervisor to provide administrative support to service centers within the division.  

1. Performs data entry duties and standard accounting functions.  
2. Maintains employee personnel files and documentation.  
3. Processes payroll related matters or ,  
4. Maintains, sorts, organizes, and archives other administrative files as required.  
5. Ensures all files and reports are prepared for audits in accordance with internal or external requirements.
6. Keeps records of materials and equipment ordered, received, and issued.
7. Interacts and collaborates with the 311 Support Center to resolve citizens’ complaints.  
8. Consults appropriate city personnel or external agency to resolve complaints regarding service requests.
9. Analyzes and manages work orders to ensure accurate data is input into the appropriate systems.  
10. Assists with monitoring or tracking payments for proper documentation and authorization.  
11. and/or utilize appropriate Oracle reports or applications to verify funds in absence of Supervisor.  
12. Verifies accuracy of inventory and equipment and prepares reports for management review.  
13. Routes mail, directs visitors, and performs other administrative tasks as needed.  
14. Creates and prepares a variety of correspondences, memorandums, spreadsheets and reports by utilizing various computer applications.  
15. Schedules, dispatches, and maintains assignments of employees and contracts pertaining to various divisional related functions.  
16. Assignment depends on the assigned service center and may include tasks such as tracking notice of violations and civil penalty assessed to entities for non-compliance with established regulations; invoice preparation, tracking department expenditures and various program fees.

Interacts and communicates verbally and in writing with the general public, other team members, and management on a variety of issues and concerns to support administrative operations as needed. 

OTHER FUNCTIONS: 

Performs additional functions (essential or otherwise) which may be assigned. 

TYPICAL PHYSICAL DEMANDS:  

Must be able to communicate clearly both verbally and in writing.  Requires the ability to operate general office equipment such as a computer and telephone. 

TYPICAL WORKING CONDITIONS:  

Majority of work is performed in office environment. May require some work in an environment whereas exposed to odors and noise.  

Associate’s degree in Business or Public Administration or a related field and four (4) years’ experience in administrative support functions; or any combination of experience and training which enables one to perform the essential job functions. Working experience using MS Word, MS Excel, and Oracle software preferred.