Lease Accounting Coordinator

The Lease Accounting Coordinator is responsible for comprehensive tenant lease setup, maintenance and lease review from both a technical classification perspective and for accuracy from a legal standpoint, supporting approximately 5,500 tenants. This role will be a lease administration and lease reporting resource to our internal customers including but not limited to Financial Reporting, Marketing, Finance, Property Management, Asset Management, Construction, Property Accounting, Recoveries, Tax, etc., to achieve common goals of maintaining and adhering to the controls over accurate financial reporting. This position will be located in our Cincinnati, OH corporate headquarters (11501 Northlake Dr. Cincinnati, OH 45249 - Sycamore Township area)

Essential Duties and Responsibilities:

Lease Administration:

• Oversee the acquisition and disposition process prior to close and work closely with the transactions team and Accenture to ensure data accuracy and deadlines are met

• Review acquired leases to comply with internal controls requirements

• Review pending issues drafted by third-party service provider (Accenture) related to understanding executed leases and agreements, provide precise and concise notes to assist in the importing process from MRI LeaseFlow to Commercial Management

• Oversee building, lease and unit maintenance daily to ensure expansions, relocations, splits, combines and new entity setups are processed timely to meet reporting deadlines

• Effectively communicate with internal audit and provide evidence of meeting controls around acquisitions and lease review deadlines, answer any questions that arise and provide information as requested

• Clarify and correct issues arising after the data importing process by reviewing executed documents and setup in the system

• Review executed leases and various amendments to comply with internal controls requirements; take special responsibility in reviewing non-PECO-standard leases drafted on national or regional tenants’ lease templates, ensuring all critical information in MRI is accurate and complies with internal controls

• Conduct a comprehensive review of and address issues related to all leases acquired from third parties for completeness to comply with internal controls

• Work closely with accounting and legal teams to resolve any difficult discrepancies, disputes, or issues arising due to misunderstanding of leases

• Communicate effectively and provide excellent customer service to finance, financial reporting, legal, property management, asset management, construction, and recoveries, etc.

• Address helpdesk tickets for items related to lease setup and maintenance, help fix historical setup errors

• Run built in queries monthly to ensure CM data accuracy

Special Projects:

• Perform ad hoc projects as needed by the management team

• Provide quick research and analysis to assist leaders in decision making

• Work closely with the IT department in report development or enhancement, testing and providing essential and constructive research feedback/suggestions to deploy upgraded reports in a timely manner

Education / Experience Requirements:

• Minimum of a bachelor’s degree (accounting preferred)

• Familiarity with retail lease language strongly preferred

• Lease maintenance experience preferred

• Strong organizational skills and attention to detail. Proven track record of accuracy in daily work and other projects

• Ability to multi-task in a high-volume, deadline-oriented environment with frequent interruptions

• Ability to meet communicated schedules and deadlines

• Excellent customer service and communication skills

• Advanced Excel skills preferred.

• MRI experience preferred.

• Adherence to policies, procedures and instructions of Management

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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