Bookkeeper and Tuition Officer

SAINT AGNES SCHOOL BOOKKEEPER & TUITION OFFICER

JOB DESCRIPTION

·        Accounts payable – Secure approval, match invoices to packing slips and enters in QuickBooks (QB) ensuring to use the correct g/l account.  Print checks, present for signature, mail, scan backup to QB and then file.

·        Make deposits and post in QB for all incoming cash and check payments for example; cash payments for tuition, school billings, 8th grade account, student council acct, school operating accounts, etc.

·        Collect timesheets and complete the school payroll Google doc in preparation for the Business Manager to process payroll.  Ensure hours are correct and signed by supervisor.

·        Complete the School payroll journal entry and post to correct departments in QB.

·        Bank Reconciliations:  All school, Home & School, CYO, and Education Endowment

·        Complete invoices and billings for Intracompany billing.

·        Manage all aspects of FACTS (SIS and Financial side) to include:

o   Initial family enrollment set up in SIS

o   SIS updates for family demographic changes

o   Ensure families are enrolled and have access to SIS and Financial side

o   Post all tuition, credits, scholarships, etc.

o   Create tuition and scholarship invoices and credits in QuickBooks Customers

o   Complete a FACTS reconciliation for scholarship credits

o   Complete and submit documents to Scholarship entities for payment

o   Post monthly journal entries for tuition and scholarship income in QuickBooks

o   Contact families with returned payments and missed payments (delinquency accounts/ collections)

o   Posting of monthly/quarterly incidental billings (i.e. Music lessons, Lunches, CARES, etc.)

o   Process and submit LEI scholarships - Padre Walsh

o   Help families with submitting financial aid paperwork to FACTS

o   Help families submit for Emergency BLOCS awards

o   Answering school family emails and phone calls regarding all of the above.

·        Liaison for Home & School:

o   Records checks and deposits in QuickBooks.

o   Ensures checks have correct documentation when submitting them for signature to the Pastor.

o   Reconciles the H&S checking account.

o   Requests copy of H&S budget in June for the following year for approval.

·        CYO

o   Receives checkbook entries and posts deposits and checks in QuickBooks.

o   Reconciles the CYO checking account.

·        Raise Right (Scrip)

o    Receives checkbook and posts deposits and checks in QuickBooks.

o    Reconciles the Raise Right checking account.

· This position reports to the Parish Business Manager and keeps the PBM abreast of all school business issues. 

· Work with the Parish Business Manager in reviewing the General Ledger prior to submitting financial reports to the chair of the Parish Finance Council.

· Other tasks as requested by the Pastor, Principal and/or Business Manager.

REQUIREMENTS:

Detailed oriented and good organizational skills.

Minimum 3 Years bookkeeping/accounting experience.

Previous experience using QuickBooks.  

Previous experience working with FACTS SIS and FACTS Financial platform a plus.

Bi-lingual – English / Spanish a plus.

Hours:  Approximately 30 hours per week.       

Hours may vary week to week depending on the needs of the school with some occasional evening hours for meetings.