Staff Accounting Assistant - Administrative

Staff Accounting Assistant (Administrative)

Job Summary:

This position will provide administrative support to the Finance & Corporate Planning team and will be filled at a non-exempt 4 - 7. The ideal candidate will be motivational, engaging, supportive, proactive, efficient, and capable of maintaining confidentiality while supporting the department's daily operations.

 Job Duties and Responsibilities: 

• Provide direct administrative support to all financial coworkers in a manner that encourages and builds mutual trust, respect, and cooperation among team members
• Scheduling Work and Activities - Scheduling events, meetings, programs, and activities.
• Establishing and maintaining positive, collaborative relationships with each team member.
• Assists leadership and Employee Engagement team in aligning the department’s mission and goals
• Fostering a positive work environment – one that fosters camaraderie, encourages collaboration while providing comprehensive office and administrative support to the Financial Budgeting team of approximately 60 people. 
• Help create engaging employee team buildings, wellness programs focused s healthy lifestyles.
• Continually assesses the needs and interests of all employees.
• Create team meetings and events flyers.
• Perform Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

 Key Responsibilities:

Providing office assistance and support including but not limited to:

• Schedule meetings, process expense reports, coordinate travel arrangements, team buildings and wellness initiatives for department staff.
• Coordinate logistics for employee appreciation, training, events, meetings, programs, and activities, ordering meals, beverages, supplies, etc.
• Ensure audio and visual systems are set up and ready for the meetings, problem-solving,
• Welcoming guests, meeting and events set-up, order meals and confirming/contacting attendees/speakers
• Reserve meeting space on and off site.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate team members.
• Manage office supplies and ensure the department is well-equipped.
• Support the team with data entry, analysis, and reporting tasks as needed.
• Perform other administrative duties assigned to support the efficient operation of the department.

Job Requirements

Education:

• High School diploma is required
• Associate degree is required
• Bachelor’s degree preferred

 Experience:    

• Strong written, oral and motivational communication.
• Proven ability to build rapport with ease and to work collaboratively with team and individuals.
• Organizing, planning and prioritizing work.  Strong ability to work independently and within a collaborative and positive team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Facilitating and coordinating team events and meetings. 
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information.

Behaviors:    

• Positive and open disposition 
• Exemplifies Our Values
• Dependable – meets established deadlines, follows through on commitments
• Team Focused and Supportive – solve problem in a positive and effective manner
• Possesses effective listening skills
• Displays a positive attitude
• Effectively engages and interacts with team members 
• Able to organize and prioritize
• Ability to work with minimal supervision

 Other

Candidates will receive an email invitation to complete the SHL assessment.  Those who successfully pass will be invited to complete the Skill Check assessment as the next step in the process.