Accounts Receivable Specialist

Axiom is looking for an talented Accounts Receivable Specialist to support our accounting team. This position is remote.

The Accounts Receivable Specialist is responsible for managing customer billing, monitoring accounts receivable, processing payments, and performing general accounting functions. This position supports the day-to-day financial operations of the organization by ensuring accurate and timely transaction processing, maintaining financial records, and assisting with month-end accounting activities.

The ideal candidate is detail-oriented, organized, and experienced in accounts receivable, general ledger entries, and accounting software, including QuickBooks.

Key Responsibilities

Accounts Receivable & Billing

• Prepare, process, and submit accurate customer invoices in accordance with contractual requirements and established billing schedules.
• Record customer payments, apply cash receipts, and maintain accurate accounts receivable records.
• Monitor outstanding balances, review aging reports, and proactively follow up on past-due invoices.
• Communicate with customers regarding invoice questions, payment status, and account discrepancies.
• Reconcile customer accounts and resolve billing and payment discrepancies.

General Accounting & QuickBooks

• Enter and maintain accurate accounting transactions in QuickBooks, including journal entries, deposits, expenses, and other general ledger activity.
• Review and code financial transactions to the appropriate general ledger accounts.
• Assist with accounts payable processing, including invoice entry, expense coding, and payment documentation.
• Assist with month-end and year-end closing activities.
• Maintain accurate accounting records with supporting documentation.

Qualifications & Requirements

• Associate degree in Accounting, Finance, or a related field preferred; equivalent work experience considered.
• 2–4 years of experience in accounts receivable, bookkeeping, or general accounting.
• Working knowledge of QuickBooks and general ledger accounting.
• Experience preparing invoices, posting payments, entering journal entries, and performing account reconciliations.
• Understanding of basic accounting principles and financial reporting.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and maintain accurate financial records.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively across departments.

Desired Experience

• Experience working with government contractors, federal agencies, or government contracting billing requirements.
• Experience with federal invoicing platforms and customer payment systems.
• Familiarity with firm-fixed-price, time-and-materials, and cost-reimbursement billing.
• Experience with contract invoicing, customer payment tracking, and supporting documentation for audits.

Axiom offers competitive compensation packages including comprehensive medical/dental/life insurance and matching 401(k) contribution.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)