Accounts Payable Supervisor - UIC Commercial Services

Overview

UIC Commercial Services seeks an Accounts Payable Supervisor to lead and oversee the daily operations of the accounts payable function. This role ensures timely and accurate processing of vendor payments, supervises AP staff, maintains compliance with internal policies, and supports audits and reporting. The ideal candidate is detail-oriented, experienced in accounting operations, and skilled in process improvement and team leadership.

Responsibilities

Essential functions will include:

• Supervise day-to-day accounts payable operations, including invoice processing, payment disbursement, and vendor account maintenance.

• Train, coach, and manage AP staff to ensure accuracy, timeliness, and adherence to internal controls.

• Review and approve batches, payment runs, and journal entries related to AP activity.

• Ensure compliance with company policies, accounting standards, and regulatory requirements.

• Maintain accurate and organized AP records and documentation for audit readiness.

• Resolve complex vendor issues and payment discrepancies.

• Collaborate with other departments, including procurement, accounting, and project teams, to ensure smooth financial operations.

• Monitor and reconcile AP aging reports; escalate unresolved issues as necessary.

• Identify opportunities for process improvements and lead implementation of best practices.

• Assist with month-end and year-end closing procedures related to accounts payable.

• Support internal and external audits by providing documentation and explanations as requested.

• Perform other related duties as assigned.

Qualifications

Minimum Qualifications:

• Associate’s degree in Accounting, Finance, or related field.

• Five (5) years of experience in accounts payable, including at least two (2) years in a supervisory or lead role.

• Proficiency in accounting software and Microsoft Office (especially Excel).

• Strong knowledge of accounting principles and AP best practices.

• Excellent organizational and problem-solving skills.

• Ability to lead a team, meet deadlines, and manage competing priorities.

• Strong communication skills and attention to detail.

• Ability to maintain confidentiality and professionalism in handling sensitive information.

Preferred Qualifications:

• Bachelor’s degree in Accounting, Finance, or Business Administration.
• Experience with Timberline or other ERP systems.
• Prior experience in a multi-entity or government contracting environment.
• Knowledge of 1099 processing and state/federal compliance reporting.
• Familiarity with electronic invoicing and AP automation tools.

Physical and Mental Demands:

• Work is primarily sedentary and performed at a computer workstation.

• Must be able to sit for extended periods and perform repetitive data entry.

• Occasional lifting of files or boxes up to 10 pounds.

• Requires focus, attention to detail, and the ability to manage multiple tasks under deadlines.

• Must be able to communicate effectively and professionally with internal and external stakeholders.

Working Conditions:

• Work is performed in a standard office environment.

• Noise level is generally moderate, typical of office settings.

• Occasional extended hours may be required during peak periods (e.g., month-end, year-end).