Accounts Payable Manager

The Accounts Payable Manager will be responsible for overseeing the company’s accounts payable operations, ensuring the accurate and timely processing of invoices, payments, and expense reports. This role will manage day-to-day AP activities, maintain strong vendor relationships, and ensure compliance with company policies and financial controls. In addition, the Accounts Payable Manager will collaborate with finance and cross-functional teams to streamline processes, resolve discrepancies, and support efficient financial operations.

Responsibilities:

• Manage all aspects of the Accounts Payable department, including day-to-day operations, staff supervision, and process improvement initiatives.
• Oversee all domestic disbursements, encompassing check runs, wires, and ACH payments.
• Ensure accurate and timely completion of the annual 1099 filing process and maintain a compliant vendor master file.
• Manage the corporate credit card program and employee expense reports, ensuring proper protocol and record-keeping.
• Lead the A/P month-end and year-end closing process, guaranteeing accuracy and adherence to deadlines.
• Implement and maintain robust internal controls for A/P and cash disbursement functions to mitigate risk.
• Collaborate with the Finance Applications team to identify and implement system upgrades and integrations that optimize AP, expense reporting, and grants processes.
• Develop and deliver training programs to equip internal staff with the necessary skills to excel in their AP-related tasks.
• Review and approve invoices for proper documentation and authorization before processing payments.
• Manage the Accounts Payable ledger, ensuring payables are settled within established timelines (e.g., not exceeding 30 days).
• Provide accounting support and address inquiries from property managers, operations staff, and other stakeholders.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field (preferred) with a minimum of three years of accounting experience.
• An equivalent combination of education, training, and experience may be considered.
• Minimum three years of progressive experience managing AP functions in a high-volume transaction environment using a major accounting software system.
• Experience with Concur (or similar expense reporting system) administration is a plus.
• Strong understanding of Generally Accepted Accounting Principles (GAAP) and accounting software applications.
• Demonstrated expertise in 1099, W-9, and W-8 reporting requirements.
• Proficiency in PC applications, particularly Microsoft Excel.
• Excellent interpersonal and communication skills to foster collaboration with direct reports, colleagues, and internal/external stakeholders.
• Strong analytical and problem-solving skills with a meticulous attention to detail.
• A strong work ethic, hands-on approach, and enthusiasm for working within a collaborative team environment are essential.