Accounts Payable Specialist

Accounts Payable Specialist

Job Title:                    Accounts Payable Specialist

Reports to:                 Chief Academic Officer

Dept./Campus:          Finance Department

Classification:            Clerical/Technical

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications:

Education/Certification:

High School diploma or GED

            Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets, databases and do word

processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to communicate effectively

Experience:

3 years accounting-related experience at clerical level preferred

Major Responsibilities and Duties:

• Oversee the daily accounts payables.
• Maintain accurate records of accounts owed and monitor account balances on an ongoing basis.
• Implement procedures to ensure timely and accurate processing of all accounts payable.
• Review and authorize payment of invoices. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
• Review department payables for accuracy including travel reports and food service orders.

Data Entry

• Input data into accounting system.

Records and Reports

• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Assign work to the accounts payable staff and oversee completion
• Work with administrators, principals, directors, and staff regarding accounts payable issues.
• Compile, maintain, and file all reports, records, and other documents required, including auditable records.

Other

• Receive incoming calls, answer questions, and direct calls to the proper party.
• Follow district safety protocols and emergency procedures.
• Display tolerance necessary for accepting supervision for and criticism of job performance.
• Work in harmony with supervisory, faculty, and peer personnel.
• Use professional information discreetly and judiciously.
• Support and follow administrative and Board policy.
• Represent the school system to the community in a positive, professional way.
• Maintain a sincere, friendly attitude toward patrons.
• Perform other duties as assigned by Chief Financial Officer.

Supervisory Responsibilities:

            None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 20 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.