Accounts Payable Specialist

 Job Description:

About Client
Our client is a globally recognized luxury automotive manufacturer known for its innovation, engineering excellence, and premium brand. With a strong presence across North America, the company offers a collaborative, team-oriented environment where employees have the opportunity to work on complex business initiatives while supporting a world-class organization. The company is committed to professional development, work-life balance, and providing outstanding employee benefits.

Summary
The Senior Accounts Payable (Staff Accountant) is responsible for supporting end-to-end accounts payable operations for Shared Services entities. This role ensures the timely and accurate processing of invoices, payment requests (e.g., check and ACH requests), expense reimbursement auditing and approvals, and vendor payments, while maintaining compliance with company policies and internal controls.
The ideal candidate brings hands-on experience with SAP, Concur, and executing payment runs, along with strong attention to detail and a commitment to operational excellence in a high-volume environment.
Responsibilities

• Enter all invoices into Zycus/SAP for our Shared Services entities based on purchase order and/or coding provided by business departments.
• Monitor vendor invoices and check requests for compliance with the organization's signature authority policy prior to entering invoices and/or check request into SAP system.
• If an error is received in Zycus and/or SAP, the A/P Representative will reach out to the business units to confirm that the information received is correct.
• Work closely with Accountants and Financial Analysts to ensure proper coding of invoices, check requests.
• Resolve vendor issues & concerns and reconcile vendor accounts (both internal/external).
• Ensure Tax information is accurately recorded and processed in Zycus and SAP for Purchase Orders and various Vendor Invoices.
• Comply with A/P work-flow process to ensure efficient operation and understanding of A/P impact to Finance Operations as well as other Business Units.
• Responsible for the proper usage of, awareness of, and compliance with Information Technology security policies at client company
• Seeks to ensure proper retention of electronic documents, business confidential information, and actively demonstrates an understanding of the need to safeguard competitive information in both electronic and non-electronic formats.
• Review and audit employee expense reports in Concur for policy compliance, accuracy, and proper documentation
• Provide guidance to employees regarding company travel and expense policies
• Execute and monitor payment runs in SAP including checks, ACH, wire transfers, and other electronic payments
• Validate payment proposals and ensure appropriate approvals are obtained prior to release
• Respond to vendor inquiries regarding payment status and resolving issues efficiently
• Collaborate with internal departments (procurement, finance, business units) to resolve invoice discrepancies
• Build strong relationships with vendors and internal stakeholders
• Ensure adherence to IFRS controls, company policies, and applicable regulations
• Maintain accurate records and documentation to support audits
• Identify opportunities to improve processes, enhance controls, and drive efficiencies

Qualifications

• Bachelor's degree in accounting, Finance, or related field.
• 3+ years of accounts payable experience in a shared services or high-volume environment
• Hands-on experience with SAP for invoice processing and payment runs
• Experience using Concur for expense reimbursement processing
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel and general computer skills
• Experience with automated invoice processing tool solutions is preferred
• Knowledge of IFRS compliance and internal controls is preferred
• Experience in a multinational or matrixed organization is preferred
• Schedule/Shift: Monday-Friday 8:00 a.m. – 5:00 p.m.

Base Pay

The salary range for this role is $60,000-$72,000 annually.

  Required Skills:

Accounts Payable