Accounts Payable Associate

OVERVIEW:

USA Industries, LLC. (USAI) is an ISO 9001:2015 certified, American manufacturer. USAI exists to rapidly deliver essential products and innovative solutions to its customers. The company specializes in the design, production, and supply of Piping Isolation & Testing Products, Flow Measurement Products, Heat Exchanger Tools, and Tube Plugs. Our products are critical to safe and effective construction, maintenance, and repair of piping systems and heat transfer equipment found in refineries, petrochemical and chemical plants, power plants, and other industrial processing and commercial facilities throughout the world. We support our customers 24/7/365 during their construction projects, turnarounds, shutdowns, routine maintenance, and emergency repairs. USA Industries boasts an established product line, multiple patents, in-house engineering/design, state-of-the-art machines, and unrivaled customer service. 

At USA Industries, we believe an accountable workplace is built upon a foundation of trust. We support one another and value open, honest communication. We meet the needs of each other and our customers through collaboration and creative solutions.

USAI differentiates itself as a leading designer, manufacturer, and supplier through the innovation, responsiveness, and professionalism of its employees. At USAI, each employee brings unique ideas and experiences to the organization while gaining new, valuable knowledge and skillsets. Every individual at USAI is an integral part of a unified team, focused on continuous growth of the organization under its mission, vision, and values.

JOB SUMMARY:

As an Accounts Payable Associate at USA Industries, you will support accurate, timely, and well-controlled accounts payable operations across USA Industries and its subsidiaries. This role is designed to add execution capacity to the finance team by handling assigned day-to-day accounts payable processing for our subsidiary, Ram Machine Products (RMP), including invoice entry, vendor communication, payment preparation, statement reconciliation, and issue follow-up. Working under the guidance of the Accounting Manager and the lead Accounts Payable team member, you will help ensure that RMP payables are brought current, remain current, and are processed in accordance with company policies and sound accounting practices.

Your day-to-day responsibilities will include processing invoices, matching documentation, preparing payment runs, reconciling vendor statements, maintaining organized AP records, and following up with internal approvers and vendors to resolve discrepancies. This position will initially work within Sage 50 for RMP and will help prepare AP data, procedures, and controls for the planned transition to Epicor in September 2026. As USA Industries continues to grow through future acquisitions, you will help document repeatable AP processes that can be applied to additional companies as they are integrated into the finance organization.

This is an excellent opportunity for a detail-oriented accounting professional who wants to build depth in accounts payable while contributing to a growing, acquisition-minded organization. The Accounts Payable Associate is an execution-focused role and is expected to follow established AP procedures, escalate exceptions, support documentation, and develop practical AP experience over time. The lead AP team member will retain responsibility for complex issue resolution, AP process standards, and guidance of associate-level work. The position will collaborate closely with experienced finance team members and may support either the Accounting Manager directly or the lead AP function, depending on final reporting structure.

JOB DUTIES AND RESPONSIBILITES:

• Embrace and exemplify company’s core values of Trust, Support, Communication, Collaboration, and Creative Solutions.
• Handle assigned day-to-day accounts payable processing for RMP under the guidance of the Accounting Manager or lead AP team member, including invoice entry, documentation review, coding support, approval follow-up, and payment preparation.
• Process AP transactions in Sage 50 accurately and consistently, while supporting preparation of vendor, invoice, and process information for the planned Epicor implementation for RMP in September 2026.
• Review invoices for accuracy, appropriate documentation, proper approvals, and compliance with company policies before payment processing.
• Match invoices to purchase orders, packing slips, receipts, checks, or other supporting documentation as applicable.
• Prepare weekly payment runs and check requests for review and approval, ensuring vendor payments are timely, accurate, and properly supported.
• Respond professionally to vendor inquiries and internal questions regarding invoice status, payment timing, documentation, and account discrepancies.
• Reconcile vendor statements regularly, research open items, resolve routine discrepancies, and escalate complex or unresolved issues to the Accounting Manager or lead AP team member as needed.
• Assist with cleanup of aged payables, missing documentation, duplicate invoice concerns, unapplied credits, and other historical AP issues for RMP and future acquired entities.
• Maintain complete, organized, and audit-ready AP files, vendor records, payment documentation, and supporting correspondence.
• Support month-end close activities, including AP aging review, accrual support, vendor reconciliations, and follow-up on unprocessed invoices.
• Assist with documenting repeatable AP procedures that can support RMP, Epicor implementation, and future acquisition integration efforts.
• Sort and distribute incoming mail and electronic AP communications related to assigned entities and vendors.
• Provide support for other accounts payable, accounting, and finance department projects as needed.
• Execute various tasks, as assigned by your manager, supervisor, lead AP team member, or company officer, whether within your standard duties or as requested beyond regular responsibilities.

QUALIFICATIONS:

Education

• Associate degree or coursework in accounting, finance, business administration, or a related field preferred; equivalent relevant experience may be considered.

Work Experience

• 1-3 years of accounts payable, accounting administration, bookkeeping, or related office experience preferred.
• Experience with Sage 50, Epicor, or another accounting or ERP system is preferred but not required.
• Experience supporting multiple entities, subsidiaries, or high-volume invoice processing is a plus.

Skills

• Foundational accounting knowledge and strong numerical accuracy.
• High attention to detail and commitment to accurate, timely transaction processing.
• Ability to follow established procedures, recognize questions or exceptions, and escalate issues appropriately rather than making unsupported process decisions.
• Effective communication skills for working with vendors, internal approvers, accounting team members, and operating personnel in a support-oriented role.
• Strong organizational skills and ability to manage assigned priorities, deadlines, entities, and vendor follow-up items.
• Sound understanding of business ethics principles, confidentiality, and proper handling of financial information.
• Proficiency in Microsoft Excel, Outlook, and general business software; willingness to learn Sage 50, Epicor, and other accounting systems as needed.
• Reliable, diligent, coachable, and comfortable working under the direction, review, and guidance of a manager or lead AP team member.

Physical Requirements

• Must be able to communicate clearly and effectively; capable of listening intently; visual acuity to process reports. 
• Must be able to sit at a desk for long periods of time. 
• Office located on second floor, must be able to climb up and down stairs daily.