Sr. Accounts Payable Specialist

The name “Fairwater” speaks to our firm and steadfast commitment to partnership, equity, and trust.

Position Title: Senior Accounts Payable Specialist

Reports To: Accounts Payable Manager

Schedule: Monday through Friday business hours and additional as required

Location: Dania Beach, FL.

Position Supervised: None

Required Qualifications

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. Experience with ERP systems (Workday is preferred)

Experience

3-5 years of accounts payable experience

Languages

English

Traits

Knowledge of automated AP processing systems. Strong attention to detail and accuracy. Excellent organizational and time management skills. Effective communication and interpersonal skills. Previous leadership experience. Ability to maintain confidentiality of financial information. Understanding of accounting principles, financial controls, and tax requirements related to vendor payments

Duties and Responsibilities:

A Senior Accounts Payable Specialist is responsible for managing the day-to-day processing of invoice payments, expense reports, and vendor accounts while ensuring accuracy and compliance with financial policies and procedures. Duties and responsibilities for this position include, but are not limited to, the following:

• Vendor Relations
  • ,Coordinate and process documentation required to set up new vendors or update existing vendors in the accounting system.
  • Review vendor account statements and respond to inquiries regarding payment status, invoice discrepancies, past due balances, and credit holds
  • Set up and manage vendor contracts and recurring payments in the accounting system
• Invoice Processing
  • Process purchase order and straight key invoices ensuring accurate and timely payments
  • Review and resolve 3-way match exceptions, invoice coding and payment issues
• Payment Management
  • Create, verify, and process wire transfer requests through online banking
  • Run settlements for daily Wire transfers and weekly ACH payments 
  • Process and apply EFT payments as needed
  • Balance and reconcile accounts payable bank statements to ensure all transactions are recorded correctly
• Other Responsibilities
  • Audit expense reports for compliance with the Company’s Expense Reimbursement Policy
  • Identify, track, document, and report unclaimed property to appropriate state authorities
  • Prepare and issue 1099 tax forms to contractors and the IRS by the annual deadline
  • Oversee accounts payable operations, supervise accounts payable staff, and distribute workload in the manager's absence
• Admin Support
  • Provide administrative support for company's credit cards management
  • Provide administrative support for company paid employee cell phones management 

Equal Opportunity Employer/Vet/Disability

Fairwater reserves the right to revise or change job descriptions and responsibilities as the need arises.

This job description does not constitute a written or implied contract of employment.