Accounts Payable Specialist

Peterson Companies

As one of the region’s largest privately-owned real estate developers, Peterson Companies has been consistently delivering some of the area’s most exciting destinations for more than 60 years. With a portfolio that includes National Harbor, Downtown Silver Spring, Fair Lakes, and Fairfax Corner, we continually strive to enhance the local community. We develop vibrant properties, and entire neighborhoods, that bring people together.

Who You Are:

You enjoy working for a company that has an active culture with excellent perks that foster work life balance. You are passionate about delivering world class customer service and fostering an environment of respect and inclusivity. You enjoy engaging with a team to deliver results and meet deadlines, but are also capable of independent work product delivery. You approach challenges with a positive attitude and tactful communication. 

What You Bring:

• At least 2 years of experience working in Accounts Payable or Accounts Receivable
• At least 2 years of accounting software experience;  MRI, Nexus and Sage (Timberline) preferred
• Strong verbal and written communication skills including dealing diplomatically with potentially difficult customers, both internal and external
• B.S. in Accounting is preferred;
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines and standard accepted practices
• Ability to exercise sound judgement and work within deadlines
• High levels of integrity, work ethic and dependability 
• Possess great organizational skills

Key Responsibilities

• Perform weekly check runs including routing the Open Invoice report on time, double checking exempt invoice selections, separating checks based on different signature authorization levels and keeping track of checks that require special handling
• Perform urgent check runs as needed
• Assist Controller in filing the annual 1099 reports to qualified vendors
• Complete credit applications
• Perform backup responsibilities for the Operations Accounts Payable Specialist. Assist them on a routine basis in order to maintain the ability to perform his/her duties seamlessly
• Receive and route all invoices for payment within two days of receipt
• Handle routing issues with invoices and work with Controller to resolve
• Track, request, receive, enter and file Certificates of Insurance for all vendors working on site
• Track, request, receive, enter and file lien waivers for all vendors working on site
• Update the cash workbook with all check run information and track ACH payments
• Set up vendors in the software making sure to enter the 1099, COI and lien waiver data accurately
• Receive, reconcile and respond to vendor statements; follow up with accountants or managers to resolve any outstanding invoice issues
• Maintain an up-to-date procedure guide for the entire AP Process

Peterson Companies is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status, age, genetic information, marital status, or any other basis protected by law.