Accounts Payable Specialist - Payments & Vendor Management

About Trident Seafoods.

Trident Seafoods is North America's largest vertically integrated seafood harvesting and processing company. Trident is a privately held, 100 percent USA-owned company with global operations in 6 countries and serves customers in almost 60 countries. Headquartered in Seattle, Washington (USA), Trident employs approximately 7,700 people worldwide each year and partners with over 2,700 independent fishermen and crewmembers in Alaska. Trident catches and processes virtually every commercial species of salmon, whitefish, and crab harvested in the North Pacific and Alaska. The global supply chain also encompasses cultured and wild species sourced from an international network of trusted suppliers.

Summary: The Accounts Payable Specialist - Payments & Vendor Management is responsible for ensuring timely, accurate, and compliant vendor payments while maintaining strong vendor relationships and accurate vendor master data. This position serves as a key contact for vendors and internal stakeholders, resolving payment issues, supporting vendor-onboarding and maintaining adherence to internal controls and company policies. 

The ideal candidate is customer-focused, detail-oriented, analytical, and committed to continuous improvement within the procure-to-pay process. 

Essential Functions:

• Execute scheduled payment runs, including ACH, wire, check, and virtual card payments.  
• Review payment proposals for accuracy, completeness, and proper approvals.  
• Investigate and resolve payment exceptions, holds, and rejected transactions.  
• Ensure compliance with company payment policies, delegation of authority, and internal controls.  
• Support 1099 reporting activities and year-end vendor payment compliance requirements.  
• Assist with corporate card and employee expense reimbursement processes, as assigned. 
• Serve as the primary contact for vendor payment inquiries and issue resolution.  
• Maintain accurate vendor master records, including vendor setup, changes, banking information, and deactivations as assigned 
• Validate vendor documentation including W-9s, W-8s, banking information, insurance certificates, and other required compliance documents as assigned  
• Partner with leadership to ensure vendor compliance requirements are met.  
• Conduct periodic reviews of vendor records to ensure data accuracy and minimize fraud risks.  
• Support vendor onboarding activities and ensure all required approvals and documentation are obtained prior to activation. 
• Identify opportunities to improve payment processing efficiency and vendor experience. 
• Regularly works onsite to build strong team connections, collaborate across functions, and solve problems in real time.

The essential functions listed above are not exhaustive. The organization may assign other duties as needed to meet business requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Compensation & Benefits:

This is a non-exempt position with an hourly pay rate range of $28 to $33 per hour. 

Trident Seafoods offers a comprehensive and quality benefits package. Full time employees may be eligible for discretionary/performance-based incentives, medical, dental and vision insurance plans, optional HRA/HSA, telemedicine, employee assistance and wellness programs, disability programs, basic life and AD&D, and a 401(k) plan with a company match, paid time off (PTO), 10 paid holidays each year, and paid parental leave. For full-time employees, the initial PTO benefit starts at 20 days per year, adjusted commensurate with relevant experience, front loaded on the first of the year, initially prorated quarterly based on hire date. Commuter programs are also available.

More information can be found at https://www.tridentseafoods.com/benefits.

Required Qualifications:

• 2+ years Accounts Payable experience in a medium to large organization 
• Associate degree in accounting or related field 
• Experience processing electronic payments and managing vendor inquiries 

Preferred Education & Experiences:

• SAP S/4 Hana experience 
• Experience supporting vendor compliance initiatives and audit activities 

Knowledge, Skills & Abilities (KSA):

• Strong knowledge of accounting principles. 
• Ability to manage multiple priorities in a high-volume environment.  
• Strong written and verbal communication skills.  
• Advanced attention to detail and commitment to accuracy.  
• Proficiency in Microsoft Excel, Outlook, and ERP systems. 
• Strong understanding of Accounts Payable processes and internal controls 
• Excellent customer service and relationship management skills 

Work Environment:

This is an on-site position based at the Trident Support Center office in Seattle’s Ballard neighborhood, with the option to work remotely on Fridays.

In-office time takes place in a typical office environment: temperature controlled with adequate lighting and moderate noise. While remote, employees must provide appropriate home office space.

Work Ability Requirements: 

While performing the duties of this job, the employee is regularly required to sit for long periods of time at a desk. Frequently required to finger, handle, or feel and reach with hands and arms. The employee is frequently required to talk or hear. The employee will occasionally stand, walk, and may lift and/or move up to 10 pounds. Specific vision abilities required by this job include near vision for frequent use of a computer. 

Work Authorizations:

This position is not eligible for immigration sponsorship.