Accounts Payable Specialist

Maxby Hospitality, Inc. is currently hiring a full-time Accounts Payable Specialist to join our team supporting Biaggi's and Ancho & Agave restaurants! The ideal candidate will have a can-do attitude, a warm and welcoming demeanor, and a strong focus on internal customer service. This role reports to the Corporate Controller and is responsible for the coding, reviewing and payment of vendor invoices and processing of company credit card charges. This entails functions such as processing invoices, coordinating with vendors on their concerns, etc. In this position, you will have the opportunity to work with a variety of accounting systems and processes, including sales tax, account reconciliation, and journal entries. You will use multiple reporting systems and provide essential information and critical feedback directly to restaurant managers, multi-unit supervisors and corporate leadership. 

Accounts Payable Specialist Responsibilities: 
Process vendor invoices for assigned restaurant locations, including coding and making payments on a timely basis. 

• Receive and upload invoices, check accuracy of transaction data, account coding, approvals, and documentation on all invoices, and export invoice data to multiple accounting and reporting systems. 
• Work with vendors to understand amounts invoiced and seek credits when necessary. Contact vendors on behalf of the company to research variances. Maintain professional relationship with suppliers and others to ensure acceptable resolution to billing questions. 
• Process check payments, EFT payments, ACH payments, and record credit card charges.
• Reconcile petty cash expenses for assigned restaurants. 
• Review invoices at assigned locations to ensure proper sales taxes were charged. Prepare necessary Use Tax returns as needed for invoices where sales tax was not applied by the vendor / supplier. 
• Reconcile American Express account statement to existing receipts / invoices and follow up on missing receipts from corporate cardholders. 
• Reconcile assigned bank accounts. 
• Advise Corporate Controller of problems, issues, and questions that arise and may affect the operation of a restaurant or indicate a recurring or escalating problem. 
• Bring to the attention of the Controller any questionable invoices, check requests, or other items before processing. 
• Cash Receipts: Reconcile credit card / cash / check deposits for assigned locations weekly. 
• Adhere to the highest of ethical business conduct and compliance by acting lawfully, ethically, honestly, and professionally in the performance of job functions at all times while maintaining compliance with Company policy and procedures as it relates to all job functions. 
• Other duties as assigned.

Accounts Payable Specialist Qualifications: 

• Minimum of 2 years’ experience with Accounts Payable; Associate’s degree in accounting or related field preferred. 
• Experience with Microsoft Excel and Outlook. 
• Excellent verbal and written communication skills. 
• Attention to detail and a dedication to providing high quality work product. 
• A tendency to QUESTION EVERYTHING. 
• Willingness to admit when you don’t know the answer and FIND the person who does! 
• Ability to meet reasonable deadlines within a set monthly timetable. 
• Ability to prioritize multiple competing tasks, follow through on questions promptly, and rely on experience and judgment to accomplish goals. 
• Ability to work with minimal supervision, as well as be resourceful and independent in solving problems. 
• Willingness to work additional hours when workload warrants. 
• Creative problem-solving skills, always looking for greater efficiency and automation. 
• Manage confidential information with a high degree of integrity. 

Accounts Payable Specialist Compensation & Benefits: 

• Competitive Hourly Pay 
• Group Medical, Dental, Vision & Life Insurance 
• 2 weeks paid vacation per employment year
• 9 paid holidays per year
• 3 additional days personal time per year 
• 401(k) with company match 
• Summer Hours program allows flex time from Memorial Day to Labor Day 
• Lunch delivered every Thursday (on us) from the two best restaurants in town! 
• Complimentary meal allowance at both Biaggi’s AND Ancho and Agave for personal use – up to $2,000 annually 

Accounts Payable Specialist Work Conditions: 

• Environment – Work is performed in-person at our office in Bloomington, Illinois 
• Physical Demands – Intermittent sitting, standing, walking, reaching, occasional lifting and use of hands/fingers. 
• Mental Demands – Using standard mental and visual attention continuously, with occasional periods of continuous alertness and concentration. 
• Talk/Hearing – Must be able to receive and send information through oral communication. The noise level in the office environment is occasionally quiet and frequently moderate. 

Become a Part of Our Team 
You won’t be working for us; you’ll work WITH us to provide the best possible experience for our guests. We’re looking for talented team members who are committed to excellence and are passionate about great food & wine, and accounting. If that describes you, we encourage you to apply today!

Maxby Hospitality, Inc. is an equal opportunity employer. It is our policy to select people on the basis of skill, training, ability, attitude and character without discrimination with regard to age, sex, color, creed, race, national origin, religious persuasion, political belief, marital status or disability.