Accounts Payable Specialist
Heven AeroTech ‚Ä¢ Sterling, Virginia ‚Ä¢ Full Time ‚Ä¢ $25–$35 / hour
Posted on Sat, Jun 13, 2026
Title: Accounts Payable Specialist
Company: Heven AeroTech
Location: Sterling, Virginia
FLSA: Non-Exempt
About Our Company:
At Heven AeroTech (Heven), we don’t just believe in the power of people—we build our success on it. As a recognized leader in hydrogen-powered drones, we’ve earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.
We believe great teams are built on individuals who are humble, hungry, and smart—those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.
Role Summary:
The Accounts Payable Specialist is responsible for executes the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, and payments. This role plays a critical part in maintaining strong vendor relationships and supporting the financial integrity of the organization.
Essential Responsibilities:
- Review, verify, and process vendor invoices in accordance with company policies and approval workflows
- Match purchase orders, receipts, and invoices (three-way matching) to ensure accuracy prior to payment
- Prepare and process weekly/bi-weekly check runs, ACH payments, and wire transfers
- Reconcile vendor statements and resolve billing discrepancies in a timely manner
- Maintain vendor master data including W-9 collection, banking information, and contact records
- Respond to vendor inquiries and internal stakeholder questions regarding invoice status and payment details
- Assist in month-end and year-end close activities including AP accruals and account reconciliations
- Prepare 1099 filings and ensure compliance with IRS reporting requirements
- Identify opportunities to improve AP processes and support automation initiatives
- Assist with internal and external audits by providing supporting documentation as needed
Qualifications & Experience:
Required
- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent work experience
- 0 to 2 years of accounts payable or general accounting experience
- Ability to quickly learn ERP or accounting software
- Understanding of AP processes including invoice processing, payment runs, and reconciliations
- Excellent attention to detail and high degree of accuracy in data entry
- Ability to manage high invoice volumes and meet strict deadlines
- Proficiency in Microsoft Excel (VLOOKUP, pivot tables, basic formulas)
Preferred
- Experience with automated AP platforms
- Knowledge of sales/use tax and 1099 reporting requirements
- Experience in a multi-entity or high-volume environment
- Exposure to SOX compliance or internal controls
- Eligibility to obtain a DOD Secret clearance.
Physical Requirements:
- Ability to remain in a stationary position for extended periods while performing computer-based and administrative work.
- Frequent use of a computer, keyboard, telephone, and other standard office equipment.
- Ability to review, analyze, and enter detailed financial data with a high degree of accuracy.
- Ability to communicate effectively with vendors, employees, and management in person, by telephone, and through electronic communications.
- Occasional movement throughout the office to access files, office equipment, and meeting locations.
- Ability to lift, carry, and move files, documents, and office materials weighing up to 15 pounds on an occasional basis.
- Ability to maintain concentration and attention to detail while managing multiple tasks, deadlines, and high-volume transaction processing.
- Occasional travel between company facilities may be required, depending on business needs.
Benefits Overview:
Heven AeroTech offers a competitive benefits package designed to support the health, financial security, and overall well-being of our employees and their families. Benefits include medical, dental, and vision coverage, retirement plans, paid time off/sick, and additional protections such as critical illness, hospital indemnity, accident coverage, and short- and long-term disability.
Equal Employment Opportunity Statement:
Heven AeroTech is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
Salary Range:
$25 - $35 USD
More live accounts_payable_specialist roles
- Senior Accounts Payable Analyst at REP Fitness — Westminster, Colorado, United States
- Accounts Payable Specialist at Lower Pioneer Valley Educational Collaborative — West Springfield, Massachusetts, United States
- Accounts Payable at Crofton House School — Vancouver, British Columbia, Canada
- Accounts Payable Specialist at Soboba Casino — San Jacinto, California, United States
- Accounts Payable Specialist at ElDorado National California — Riverside, California, US
- Accounts Payable Specialist at AMB West — Not Specified
- Accounts Payable Specialist at Novogradac — Atlanta, Georgia, United States
- Associate Accounts Payable Analyst at Sharp Electronics — Montvale, New Jersey, United States
- Accounts Payable Analyst at Mast-Jägermeister US — White Plains, New York, United States
- Accounts Payable Specialist at InCord — Colchester, Connecticut, United States
- Accounts Payable Specialist at Meissner — Camarillo, California, United States
- Senior Accounts Payable Specialist at Fessler & Bowman Inc — Holly, MI, US
- Accounts Payable Coordinator at HealthPoint Careers — Renton, Washington, United States
- Accounts Payable Specialist at Urban Grid Solar Projects — Houston, Texas, United States
- Accounts Payable Associate at USA INDUSTRIES — South Houston, Texas, United States
- Accounts Payable Specialist at Parametrix — Puyallup, Washington, United States
- Accounts Payable Associate at Fast Enterprises — Centennial, Colorado, US
- Accounts Payable Specialist at In-Place Machining Company — Milwaukee, WI, United States
- Accounts Payable Specialist at Trinidad Benham — Greenwood Village, Colorado, United States
- Accounts Payable Coordinator at Robertson, Anschutz, Schneid, Crane & Partners — Boca Raton, FL, United States
- MRO Accounts Payable Specialist at Ozark Services — United States
- Accounts Payable Specialist I at Piedmont Airlines — Harrisburg, Pennsylvania, United States
- Accounts Payable Associate at The Orthodox Union — New York, New York, United States
- Accounts Payable Specialist at Paul Davis Restoration — Waukesha, Wisconsin, United States
- Project Coordinator / Accounts Payable Specialist at Myriad360 (Remote)
- Senior Accounts Payable Specialist at Wellesley College — Wellesley College, United States
- Accounts Payable Lead at Modern Industries — Phoenix, Arizona, United States
- Accounts Payable Specialist at Bear Property Management — Kenosha, WI, United States
- Accounts Payable Specialist II at Shriners Hospitals for Children — Tampa, Florida, United States
- Accounts Payable Specialist at The Arc Ontario — Canandaigua, New York, United States
- Accounts Payable Specialist at Snap-on — Tustin, California, United States
- Accounts Payable Coordinator at Kaufman Borgeest & Ryan — New York, New York, United States
- Accounts Payable Specialist at KSI Trading Corp — South Plainfield, New Jersey, United States
- Accounts Payable at P.J. MORGAN INVESTMENTS — Omaha, NE, United States
- Accounts Payable Specialist at AbleLight — Watertown, Wisconsin, United States
- Accounts Receivable/Accounts Payable Coordinator at Salt Lake County — Salt Lake City, Utah, United States
- Accounts Payable at International Drilling Equipment — Rural Hall, North Carolina, United States
- Accounts Payable Specialist at HTM Group — Honolulu, Hawaii, United States
- Accounts Payable Coordinator at Make Your Move — Salem, Massachusetts, United States
- Accounts Payable Representative II at Indiana Farm Bureau Insurance — Indianapolis, Indiana, United States
- Accounts Payable Specialist at Czarnowski — Chicago, Illinois, United States
- Accounts Payable Specialist at Mane USA — Lebanon, OH, US
- Accounts Payable Lead at Shine Spect — North Billerica, Massachusetts, United States
- Accounts Payable Specialist at Howden — Charlotte, North Carolina, United States
- Accounts Payable Specialist at Mizzen+Main — Dallas, Texas, United States
- Accounts Payable Analyst (Intermediate) at Canlin Energy — Calgary, AB, Canada
- Senior Accounts Payable Analyst at Trident Seafoods — Seattle, Washington, United States
- Accounts Payable Representative — Egg Harbor Township, NJ, US
- Accounts Payable Specialist at Diasorin — Austin, Texas, United States
- Sr. Accounts Payable Specialist at Fairwater Payroll Management — Dania Beach, Florida, US
- Payroll and Accounts Payable Specialist (Hybrid) at Bolinas-Stinson Union School District — Bolinas, California, United States
- Accounts Payable Specialist at Dutch Bros — Tempe, Arizona, United States
- Accounts Payable Specialist at FRIDAY & Associates — Atlanta, Georgia, United States
- Accounts Payable Specialist at Austin Powder Company — Beachwood, Ohio, United States
- Accounts Payable Specialist at Vertex Education — Glenside, Pennsylvania, US
- Accounts Payable Associate at American Builders and Contractors Supply Co — Beloit, Wisconsin, United States
- Accounts Payable Specialist at North American Science Associates — Ohio, US