Accounts Payable Specialist
Case Paper Co • Plant City, Florida • Full Time
Posted on Thu, Aug 6, 2026
Position Summary
We are seeking a highly organized, detail-oriented Accountants Payable Specialist to join our team in our Plant City, Florida office. This position plays a key role in ensuring the accuracy and timely processing of invoices through three-way matching while supporting daily office operations.
The ideal candidate is a self-starter with excellent attendance, strong mathematical aptitude, exceptional attention to detail, and the ability to work collaboratively across multiple departments in a fast-paced manufacturing environment.
Key Responsibilities
Accounts Payable & Invoice Processing
- Perform accurate data entry of invoices into company systems.
- Review, reconcile, and approve vendor invoices through three-way matching (Purchase Order, Proof of Delivery, and Invoice).
- Research and resolve invoice discrepancies by working closely with Purchasing, Warehouse, Operations, and Accounting.
- Ensure invoices are processed accurately and in a timely manner.
- Maintain organized electronic and physical invoice records.
Data Entry & Reporting
- Enter and maintain accurate information in Excel and internal software systems.
- Verify data accuracy and identify discrepancies.
- Prepare spreadsheets, reports, and supporting documentation as needed.
- Maintain confidentiality of financial and company information.
Office Administration
- Order and maintain office supplies.
- Scan, file, and organize documents.
- Assist with general administrative duties to support the office and plant operations.
- Support special projects and other administrative tasks as assigned.
Cross-Functional Collaboration
- Communicate professionally with internal departments and vendors.
- Partner with Purchasing, Accounting, Customer Service, Warehouse, and Operations to resolve issues efficiently.
- Build positive working relationships while maintaining a high level of customer service.
Qualifications
Required
- High school diploma or equivalent.
- 2+ years of experience in data entry, accounts payable, accounting support, or office administration.
- Strong attention to detail with a high degree of accuracy.
- Advanced math and reconciliation skills.
- Proficient in Microsoft Excel and Microsoft Office.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to prioritize multiple tasks while meeting deadlines.
- Dependable with excellent attendance and punctuality.
- Self-motivated with the ability to work independently and as part of a team.
Desired Attributes
- Exceptional attention to detail.
- Strong analytical and problem-solving abilities.
- Positive attitude with a willingness to learn.
- Professional, courteous, and team-oriented.
- Reliable and accountable.
- Ability to maintain accuracy in a fast-paced environment.
support new system implementations
AuditFriendly salary estimate
The employer did not post a salary for this role. Based on AuditFriendly's salary intelligence model (comparable live postings, role, seniority, and location), we estimate base pay of $49,000–$64,000 per year (median ~$55,000). This is an AuditFriendly estimate, not an employer-provided figure.
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