Accounts Payable Specialist

Responsible for reviewing and verifying invoices received. Preparing, auditing, and processing invoices through the payable system. Route and code invoices accurately ensuring appropriate level of approval in accordance with corporate policy and regulations. Contribute to the month end close process.

JOB DUTIES & RESPONSIBILITIES

• Process invoices accurately and efficiently through the AP invoice software
• Codes and allocations expenses across multiple departments and financial segments
• Generates expense allocations using multiple reporting tool options to best fit the situation
• Monitors invoice approvals providing following up when necessary
• Investigate and resolve invoice, payment and vendor discrepancies by researching supporting documentation and collaborating with internal departments and external vendors
• Monitors shared accounts payable email box
• Completes Vendor requirements (Credit Applications, Tax Exempt forms, etc.)
• Maintains IRS and regulatory compliance for vendor payments (1099 coding, sales/use tax)
• Responds in a timely manner to requests for invoice/payment details
• Protects Bernatello’s value by keeping information confidential.
• Research and implement process improvements to streamline workload
• Participate in project teams to support continued growth for the company and the technology platforms
• Monitor Open PO’s and ensure they are closed at the end of the month
• Maintain database of system templates in AP invoice software ensuring accurate information
• Monitor vendors in accounting software inactivating duplicates and stale vendors
• Creation of new vendors ensuring we have the required forms completed
• Verify open invoices from vendor statements
• Communicate effectively with both outside vendors and Bernatello’s team members
• Complete month end accounts payable tasks