Accounts Payable Manager

We are seeking an experienced, highly organized Accounts Payable Manager to join our growing Finance team. This role is ideal for a proactive, resourceful professional who takes ownership of their work, and is comfortable taking on a broad range of responsibilities in a fast-paced environment. This position involves significant administrative support, vendor relationship management, and cross-functional communication. The ideal candidate is a self-starter who can work independently, anticipate needs, solve problems, and adapt quickly as the organization continues to grow through acquisitions.

Please Note: This position is full-time (Monday - Friday, 9:00am-5:00pm) on-site at our New Hyde Park headquarters location - 3333 New Hyde Park Rd., Suite 304, New Hyde Park NY, 11042. This is not a remote position 

Benefits:

• Pay Range:$90,000 - $130,000 annual salary depending on experience and qualifications.
• Flexible Health and Vision Insurance Plans: Tailored options for you and your family's well-being.  
• 401(K) Retirement Plan with Matching: Secure your financial future with our employer-matched plan.  
• Generous Paid-Time Off: Accrue up to 3 weeks, plus an annual "you" day for self-care.  
• Exclusive In-house Dental Program: Heavily discounted services for you and your immediate family.  
• Extra Perks and Fringe Benefits: Enjoy additional benefits and ongoing perks for our dedicated teams.

Key Responsibilities:

• Manage day-to-day accounts payable (AP) activities, including invoice processing, payment coordination, vendor reconciliations, and discrepancy resolution.
• Handle key responsibilities during the month-end close, including AP cutoff, accrual support, and subledger-to-GL reconciliation, working with the team to achieve high-quality results within required timelines.
• Report to Accounts Payable Director and assist in supervision and review of AP analysts
• Use accounting software (Sage Intacct) to process transactions, maintain accurate financial records, and support accounting operations.
• Serve as a key point of contact for vendors, handling frequent phone calls and emails regarding billing inquiries, payment status, account maintenance, and issue resolution.
• Support new acquisitions by proactively contacting vendors, coordinating account transitions and terminations as needed, updating billing information, tracking vendor contracts, and ensuring continuity of services without unnecessary expenses.
• Answer phone calls, respond to general inquiries, and direct requests to the appropriate departments.
• Provide administrative and operational support, including maintaining documentation, organizing records, tracking outstanding items, and coordinating follow-ups.
• Coordinate vendor onboarding, including W-9 collection, verification of required documentation, and maintenance of accurate vendor records in compliance with internal policies.
• Manage and monitor the Accounts Payable inbox, ensuring timely responses, proper prioritization, and resolution of incoming inquiries.
• Collaborate with Finance, Operations, Procurement, and other departments to resolve issues and streamline processes.
• Identify opportunities to improve workflows, increase efficiency, and strengthen internal processes.
• Take ownership of special projects and assist with evolving departmental needs.

Qualifications: 

• 3–5+ years of accounts payable or related accounting experience required.
• Bachelor’s degree in accounting, finance, or a related field preferred.
• Experience with Sage Intacct strongly preferred.
• Proficiency in Microsoft Excel, including pivot tables and lookup functions, for reconciliations and analysis.
• Experience with multi-entity accounting, including onboarding acquired entities.
• Strong understanding of accounts payable processes, vendor management, and financial controls.
• Excellent verbal and written communication skills, with the confidence to handle a high volume of phone calls and vendor interactions.

Dental365 is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression.

Salary Range

$90,000 - $130,000 USD