Accounts Payable Coordinator

Job Summary:  This position reports to the Director of Finance and is responsible for accounts payable and financial reporting tasks.

Required Professional Qualities

• Bachelor's degree in Business Administration or experience in related field 
• Accounts payable, bookkeeping, and/or QuickBooks experience preferred

Required Spiritual Qualities

• A strong, clear Christian testimony (Ephesians 4:1)
• A lifestyle of biblical integrity (1 Peter 3:16)
• Believe and actively support the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, Statement on Diversity and Core Values (all attached)
• Have a conviction that God has called him/her to Christian School teaching (Romans 12:7)
• Be a Christian role model in attitude, speech, and actions toward others (1 Peter 5:2)
• Maintain high standards of ethics, honesty, and integrity in all personal and professional matters
• Actively involved in church (Hebrews 10:24-25)
• Follows the Matthew 18 principle in dealing with interpersonal conflict

Required Personal Qualities

• A spirit of dedication, teamwork, flexibility, and responsiveness
• The ability to respond to counsel (Proverbs 13:18)
• The ability to focus, manage time, and organize to carry out essential job functions on time
• Demonstrate a sensitivity and ability to interact effectively with board members, staff, vendors, and students when necessary
• Meet everyday stress with emotional stability, objectivity, and optimism (Philippians 4:6-7)
• Develop and maintain rapport with the OCS community by treating others with courtesy, patience, friendliness, dignity, and respect (Romans 12:10)
• Use acceptable English in written and oral communication. Speak with clear articulation.
• Respectfully submit and be loyal to constituted authority (Titus 3:1)
• Maintain a personal appearance that is a Christian role model of cleanliness, modesty, and good taste consistent with school policy. 

Essential Job Functions

Spiritual

• Model victorious Christian living to students, staff, and families (Philippians 2:1-5)
• Pray for students, parents, staff, and the entire OCS community (1 Thessalonians 5:16-18)

Administrative

• Adhere to all policies and procedures governing the operation of the school
• Respect professional ethics that require confidentiality concerning the sharing of information about children, parents, or staff
• Attend and arrive punctually to scheduled devotional, committee, and faculty meetings
• Maintain professional dress and appearance as specified in the Employee Handbook
• Represent the school favorably and professionally to its constituency
• Maintain professional and effective relationships with colleagues 

Accounts Payable

• Process vendor payments and reimbursements by receiving, verifying, and reconciling invoices and receipts
• Maintain accurate accounting ledgers 
• Maintain accurate vendor information
• Build effective working relationships with vendor and bank colleagues  
• Generate month-end financial reports
• Reconcile general ledger with bank statements monthly and reconcile discrepancies  
• Control expenses and identify savings opportunities and process efficiencies 
• Resolve purchase order, invoice, and/or payment discrepancies
• Reconcile credit card, Amazon, and Sam’s invoices
• Ensure payment is received for outstanding credit memos
• Manage petty cash by recording journal entries and verifying documentation
• Identify and implement automation and process efficiency opportunities 
• Maintain confidentiality and security of information 
• Strictly adhere to all internal control procedures

Financial Reporting 

• Assist with data collection and financial reporting for year-end reviews 
• Assist with annual financial statement presentation
• Maintain clear and accurate records to ensure efficient financial reviews
• Maintain files, workpapers, and contracts in a highly organized fashion  
• Enhance and automate financial reporting processes 

Additional Duties or Responsibilities

• Support the school's broader program by attending extracurricular activities when possible. (Back to School Worship night, Big Bash, school trips, Saints 5K, Drama production, Athletic Events, Band performances, Fine Arts night, Carnivals, etc.)
• Treat all school-owned technology (hardware and software) with respect, care, professionalism, and in accordance with the Technology Use Agreement 
• Between the department's employees, the business office should be open from 7:30-4:00, following the current year master calendar. Flexibility in this schedule should be approved by the direct supervisor. The business office reports on all professional development days.