Accounts Payable Coordinator I

The Accounts Payable (AP) Coordinator I is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross-departmental collaboration.

Essential Duties and Responsibilities

• Process vendor invoices and ensure accuracy in coding, approvals, and payments
• Review and respond to vendor statements and payment requests
• Prepare weekly payment runs including checks, ACH, and wire transfers
• Process employee expense reimbursements in accordance with company policy
• Assist to research and resolve problem variances
• Variances are discrepancies between the amount billed and the amount expensed 
• Work with internal departments to resolve discrepancies and obtain approvals
• Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices 
• Assist with monthly AP close activities including accruals, reconciliations, and variance analysis 
• Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual)
• Prepare and provide reports and updates on AP activities to management as required
• Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism 
• Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax)
• Other duties as assigned

Qualifications & Skill Requirements

• Highschool diploma or equivalent required, further education or training a plus
• 2+ years of accounts payable or related office/accounting experience preferred 
• Strong data entry skills with high attention to detail and accuracy
• Ability to manage high volumes of work while meeting deadlines
• Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus

Key Competencies

• Customer service orientation when working with vendors and colleagues
• Accuracy and attention to detail
• Strong organizational and time management skills
• Analytical thinking and problem-solving ability
• Team-oriented with a positive and professional attitude
• Desire and drive to learn and grow
• Understanding and responsive to situations that require a sense of urgency
• Consistent in follow-up and follow-through
• Credible with a high level of personal integrity
• Loyal and dedicated to the success of colleagues and team members
• Optimistic toward all activities, able to transmit this optimism to others
• Adaptive to ICAT’s core values 

Supervisory Responsibilities: No

Travel Requirement: No

Hourly Rate Range: $20.76 - $24.42