Accounts Payable Coordinator I
Icat Logistics ‚Ä¢ Piscataway, New Jersey ‚Ä¢ Full Time ‚Ä¢ $20.76–$24.42 / hour
Posted on Thu, Jun 18, 2026
The Accounts Payable (AP) Coordinator I is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross-departmental collaboration.
Essential Duties and Responsibilities
- Process vendor invoices and ensure accuracy in coding, approvals, and payments
- Review and respond to vendor statements and payment requests
- Prepare weekly payment runs including checks, ACH, and wire transfers
- Process employee expense reimbursements in accordance with company policy
- Assist to research and resolve problem variances
- Variances are discrepancies between the amount billed and the amount expensed
- Work with internal departments to resolve discrepancies and obtain approvals
- Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices
- Assist with monthly AP close activities including accruals, reconciliations, and variance analysis
- Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual)
- Prepare and provide reports and updates on AP activities to management as required
- Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism
- Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax)
- Other duties as assigned
Qualifications & Skill Requirements
- Highschool diploma or equivalent required, further education or training a plus
- 2+ years of accounts payable or related office/accounting experience preferred
- Strong data entry skills with high attention to detail and accuracy
- Ability to manage high volumes of work while meeting deadlines
- Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus
Key Competencies
- Customer service orientation when working with vendors and colleagues
- Accuracy and attention to detail
- Strong organizational and time management skills
- Analytical thinking and problem-solving ability
- Team-oriented with a positive and professional attitude
- Desire and drive to learn and grow
- Understanding and responsive to situations that require a sense of urgency
- Consistent in follow-up and follow-through
- Credible with a high level of personal integrity
- Loyal and dedicated to the success of colleagues and team members
- Optimistic toward all activities, able to transmit this optimism to others
- Adaptive to ICAT’s core values
Supervisory Responsibilities: No
Travel Requirement: No
Hourly Rate Range: $20.76 - $24.42
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