Accounts Payable Clerk - Special Education

Position Summary

The Special Education & Medicaid Billing Clerk is responsible for providing financial, accounting, and administrative support to the Special Education and Student Services Departments.  This position performs accounts payable functions, manages Medicaid billing, coordinates purchasing and supply orders, maintains consultant contracts, and ensures the accurate processing of financial transactions in accordance with District policies and applicable regulations.

The successful candidate will demonstrate strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

Hours:             

Monday-Friday
7.5 hours/day
12 Months
1860 hours/year

Essential Duties and Responsibilities

Responsibilities include, but are not limited to:

Accounts Payable

• Prepare payment vouchers with the required signatures for submission to District Accounts Payable.
• Review and verify that invoices are correct prior to submitting them to the District Accounts Payable for payment.
• Submit to District Accounts Payable payment vouchers and supporting documentation.
• Verify receipt of goods and services with appropriate department personnel before processing payments.
• Maintain accurate vendor records and verify vendor information.
• Maintain accurate financial records and supporting documentation.

Medicaid Billing

• Manage Medicaid billing for eligible Special Education services.
• Ensure billing complies with federal, state, and district regulations.
• Monitor claims, resolve billing discrepancies, and maintain required documentation.
• Coordinate with service providers to ensure timely and accurate claim submission.

Purchasing and Contract Administration

• Coordinate purchasing and supply ordering for the Special Education and Student Services departments.
• Monitor inventory levels and maintain adequate office and instructional supplies.
• Maintain contracts for outside consultants, service providers, and vendors.
• Track contract dates, renewals, and required documentation.
• Assist administrators with procurement and purchasing processes.

Financial Reporting and Administrative Support

• Prepare monthly expenditure reports for administrators.
• Support submission of reimbursement claims related to student programming (STAC)
• Maintain department files, financial records, and confidential documentation.
• Assist with budget monitoring and account reconciliation.
• Complete special projects and financial assignments as directed by the Director of Special Education.
• Provide administrative support to department leadership as needed.

Preferred Knowledge, Skills, and Abilities

• Knowledge of accounts payable procedures and basic accounting principles.
• Knowledge of Medicaid or medical billing practices and regulations.
• Experience with purchasing, supply ordering, and contract administration.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience with computerized accounting and financial management systems.
• Strong data entry and recordkeeping skills with exceptional attention to detail.
• Ability to perform mathematical calculations accurately and efficiently.
• Excellent organizational, time management, and problem-solving skills.
• Ability to prioritize multiple assignments and meet established deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Ability to work independently while collaborating effectively with administrators, staff, vendors, and the public.

Preferred Qualifications

• Associate degree in Accounting, Business Administration, Finance, or a related field, or equivalent combination of education and experience.
• Previous experience in accounts payable, school district finance, municipal accounting, healthcare finance, or Medicaid billing.
• Experience with New York State school finance systems and Medicaid reimbursement programs is preferred.

Minimum Qualifications (Per Monroe County Civil Service Commission)

• Graduation from high school or possession of an equivalency diploma plus EITHER:
• (A) Successful completion of twenty-four (24) college semester credit hours, including six (6) college semester credit hours in Accounting *; OR,
• (B) One (1) year of full-time or its part-time equivalent experience in the maintenance of financial accounts and records; OR,
• (C) An equivalent combination of education and experience as defined by the limits of (A) and (B). 

* Candidates qualifying under (A) and (C) above must submit a student or unofficial college transcript or itemized list of coursework and college credits received at the time of application .

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm . You must pay the required evaluation fee.

Candidates must either currently hold the Office Account Clerk civil service title OR be eligible to be reached on the next Office Account Clerk exam. 

Working Conditions

Work is performed in a professional office environment using standard office equipment and computerized financial systems. The position requires prolonged periods of sitting, computer use, and occasional lifting of office supplies and records.

Reports To

Director of Special Education (or designated supervisor)

Salary

Minimum $20.60 per hour

Benefits

Health and Dental Benefits
Life Insurance
New York State Employee Retirement System (NYSERS) 
Longevity Payments
Professional Development

The Fairport Central School District is proud to be an equal opportunity employer. We are committed to creating a diverse and inclusive culture, that does not discriminate on the basis of disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.