Accounts Payable Clerk

DEPARTMENT: Finance

EMPLOYEE REPORTS TO: A/P Manager and/or CFO

SUPERVISES: N/A

FLSA STATUS: Non-Exempt or Exempt

EMPLOYMENT STATUS: Full-time, Part-time, or Per Diem

DESCRIPTION OF POSITION

This job description is a record of the essential functions of the listed job. The job description provides the employee, CEO, Human Resources, applicants and other agencies with a clear understanding of the job, where it fits into the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation.

POPULATION SERVED

The position does not involve direct patient care for a population of patients ages 18 and older. Age specific experience and/or special training and/or expertise are not required to serve this population.

POSITION SUMMARY

The Accounts Payable Clerk performs day to day management of all payment cycle activities and compiles and maintains accounts payable records. This position provides financial, administrative, and clerical support to ensure invoices are processed, verified and reconciled according to established policies and procedures in an efficient, timely and accurate manner.

DUTIES/ RESPONSIBILITIES

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Acts as liaison between corporate and branch accounts payable departments.
• Answers all vendor inquiries.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Assists corporate financial officers and branch personnel as necessary.
• Prepares cleared checks for storage.
• Assembles and processes overnight shipments to various vendors, entities
• Assists in monthly closings.
• Prepares analysis of accounts, as required.
• Performs filing, scanning, and copying
• Interact with patients, vendors, and fellow employees in a mature and responsible manner
• Strive to be professional, courteous, helpful and cooperative at all times
• Perform all other duties as assigned by the supervisor

WORKPLACE BEHAVIORS

I. RESULTS ORIENTATION – Meets current objectives and positions the organization for future growth. Completes daily tasks and assignments and processes large volumes of work associated with the operation of the department.

II. SOCIAL SENSITIVITY - Builds positive relationships based on respect for others. Demonstrates a helpful, positive attitude. Maintains effective communication with peers, medical staff, patients, visitors, and families.

III. QUALITY OUTCOMES – Meets and exceeds expectations of internal and external customers. All organizational and departmental standards regarding quality of performance are met. Demonstrates a strong commitment to confidentiality. Participates in quality improvement programs as directed.

IV. SAFE WORKING ENVIRONMENT – Demonstrates an awareness of and adherence to safety and legal requirements established at the facility with an emphasis on maintaining a safe environment for all persons working in the facility.

• A. Accident/Injury Reporting – Reports any accidents, injuries, and unsafe equipment and conditions to supervisor by the end of the shift and reports any pre-existing conditions as identified by the ADA.
• B. Unsafe Conditions – Immediately reports and corrects, if possible, unsafe conditions or equipment.
• C. Workplace Standards – Compiles with relevant regulations, standards and policies governing safe workplace environment (OSHA, Accreditation, etc.)
• D. Safety Techniques – Maintains current knowledge of all aspects of the facility’s safety program by attending safety-related training as mandated upon hire and thereafter as required by facility.
• E. Modified Work – Accepts modified work assignments after receiving the physician’s release to return to work following an accident/ injury.
• F. Follows Prescribed/Recommended Treatment – Follows the prescribed/recommended treatment given by treating physician(s) after an accident/injury.

V. EDUCATION – Participates in required in-services and educational programs on an ongoing basis.

VI. ATTENDANCE AND PUNCTUALITY – Follows all facility guidelines outlining standards of attendance and punctuality. Responsible for reporting to and completing work at assigned times.

UNIVERSAL PRECAUTIONS

Universal precautions will be observed in order to prevent contact with blood or other potentially infectious materials. Under circumstances in which differentiation between body fluid types is difficult or impossible, all body fluids shall be considered potentially infectious materials. All blood or other potentially infectious materials will be considered infectious regardless of the status. The category shown below is designed to communicate the risk of exposure for this particular position.

• Category III

Tasks of employment involve no contact with moist body substance, non-intact skin or mucous membranes.

The employee must have the ability to perform essential functions without posing a “direct threat” in the workplace.

POSITION QUALIFICATIONS

• 3-5 years Accounts Payable experience is preferred
• Must possess strong work ethics, detail oriented, professional attitude, and reliable
• Working knowledge of financial regulations related to AP is preferred
• Excellent computer skills, including MS Office suite, various email, internet, banking links, and other programs used by the Finance department
• Must be well organized and a self-starter
• Possess strong organizational, time management, and confidentiality skills
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Ability to interact with employees and vendors in a professional manner
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of account and corporate procedures
• Ability to work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness

DEMANDS AND CHARACTERISTICS OF WORK, EQUIPMENT USAGE, AND WORK ENVIRONMENT

Percentage of Work Time

• Standing/Walking - 34-66%
• Sitting - 34-66%
• Twisting - 34-66%
• Lifting/Carrying - 34-66%
• Pushing/Pulling - 34-66%
• Climbing (Ascending/descending) - 1-33%
• Bending/Stooping - 34-66%
• Using arm muscles frequently or for extended periods - 34-66%
• Using leg muscles frequently or for extended periods - 34-66%
• Using back muscles frequently or for extended periods - 34-66%

LIFTING REQUIREMENTS

• 2-10 Pounds - 34-66%
• 11-20 Pounds - 34-66%
• 21-30 Pounds- 1-33%
• 31-40 Pounds- 1-33%
• 41-50 Pounds- 1-33%
• 51 Pounds or More- 1-33%

WORKING ENVIRONMENT

• Working in hot, cold, wet surroundings - 67-100%
• Working outdoors - 34-66%
• Working with or near chemicals- 1-33%
• Working near radiation sources- 1-33%
• Potential exposure to communicable diseases- 1-33%
• Working with hazardous waste materials- 1-33%
• Utilizing essential upgraded or adaptive equipment as industry standards require- 1-33%
• Using hand tools- 1-33%
• Potential for cuts and bruises- 1-33%
• Driving company or personal vehicle- 1-33%

EXCHANGE OF IDEAS

• Ability to express or exchange ideas - 67-100%
• Ability to understand communication of others with or without adaptive devices - 67-100%
• Ability to perform secondary level math - 67-100%
• Ability to read at a secondary level - 67-100%