Accounts Payable Administrator

At Nox Group, we are dedicated to humanizing construction as one of the fastest-growing industrial enterprises in the US. Nox Group owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels, and our teams set the standard as industry leaders. As we continue to expand our reach nationwide, we seek people who are passionate about personal growth and eager to make a positive impact throughout the industries and communities we serve. We prioritize our people, our partners, and our relationships. Start your journey today and join our skilled team.

The Accounts Payable Administrator provides administrative and transactional support to the Accounts Payable team. This role is responsible for invoice entry, vendor maintenance, compliance tracking, document management, and other departmental support functions that help ensure the accurate and efficient processing of accounts payable transactions.

Responsibilities

• Provide invoice entry support and other transactional assistance to support Accounts Payable operations.
• Assist with preparation of vendor statement reconciliations by identifying missing invoices, unapplied credits, and discrepancies for further review.
• Process and distribute department mail, including vendor invoices, certificates of insurance, tax forms, and other accounting documentation
• Monitor vendor compliance requirements, including collection, review, and tracking of certificates of insurance (COIs), W-9 forms, and other required vendor documentation.
• Maintain vendor master data by updating information, resolving record discrepancies, and deactivating inactive vendors as appropriate.
• Generate and distribute administrative job cost, purchasing, and vendor reports to support Accounts Payable operations and project-related invoice processing.
• Maintain electronic and physical accounting records in accordance with company record retention policies.
• Assist with month-end close activities, reporting requests, and special projects as assigned.
• Provide administrative support to the accounting department and serve as a backup for other accounting functions as needed.
• Identify opportunities to improve organization, efficiency, and consistency within departmental processes.

Qualifications

• High school diploma or G.E.D. equivalent
• General knowledge of basic accounting concepts, general ledger accounts and account reconciliation preferred
• 1-3 years relevant job experience
• Speed and accuracy in 10 key data input
• Proficiency in Microsoft software (Word, Excel, and Outlook)
• Professional verbal and written communication and presentation skills
• Ability to work in fast paced environment, flexible and adaptable to changes to planned tasks or schedule

Safety Level
This is a safety sensitive position and all applicable policies including drug test and background check will apply.

It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.