Accounting Specialist

SUMMARY OF JOB PURPOSE:

Serve as an integral member of the Finance team by supporting accounting and financial operations, assisting with reporting and reconciliation activities, responding to inquiries, and helping ensure the organization's resources are managed effectively and responsibly.

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Prepare, submit, reconcile, and track invoices. Review aging reports and ensure timely receipt and posting of payments. 

• Run and reconcile various month end reports.

• Manage PEX card processes, including ordering cards, requesting and distributing funds, maintaining monthly P&I and  allowance worksheets, reconciling funding reports, adjusting holding accounts, and creating and paying related invoices. 

• Review invoices, credit card charges, and vendor statements for accuracy; process payments, issue checks with supporting documentation, and submit transactions for approval, signature, and posting. 

• Perform accounting and financial support functions, including reviewing and reconciling reports, journals, subsidiary ledgers, and other financial records; audit and verify source documentation; assist with general ledger entries as assigned. 

• Enter, code, retrieve, and maintain financial and program data within computer systems; develop and manage spreadsheets, databases, and custom report formats to support reporting and compliance needs. 

• Conduct regular grant audits by running reports to confirm all eligible expenses. 

• Perform general office and administrative support functions, including maintaining files, preparing correspondence and reports, proofreading documents for accuracy and compliance, and supporting special projects as assigned. 

• Contribute to departmental effectiveness by collaborating with team members, offering process improvement suggestions, and supporting a high standard of customer service. 

• Represent the organization with professionalism, integrity, and cooperation in interactions with staff, external partners, vendors, and the public.

• Review weekly transactions in Concur, prepare weekly aging, reconcile check register and provide cash balance.  

  • Provide timely and courteous assistance to department staff by addressing payable-related questions and resolving discrepancies in a professional and service-oriented manner.

• Print and prepare checks for signature. 

• Other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School diploma/GED; AND two (2) years of accounting support experience; OR an equivalent combination of education, training, and experience.

Required Knowledge and Skills

Knowledge of:

• Policies and procedures of the accounting and finance functions.

• Use of specified computer applications including the design and management of databases or spreadsheet files and the development of special report formats.

• Business arithmetic.

• Financial record keeping and bookkeeping practices and techniques.

• Standard office practices and procedures, including filing and the operation of standard office equipment.

• Correct business English, including spelling, grammar, and punctuation.

• Basic budgetary practices and terminology.

• Practices of reviewing financial documents for completeness and accuracy.

• Techniques for working with a variety of individuals from various socioeconomic, ethnic, and cultural backgrounds. 

Skill in:

• Performing accounting and financial office support work.

• Excellent time management skills.

• Ability to meet strict deadlines.

• Experience with accounting software, such as Quickbooks and Concur.

• Reading and explaining rules, policies, and procedures.

• Analyzing and resolving varied financial office administrative problems.

• Organizing, researching, and maintaining financial files.

• Performing accurate arithmetic calculations.

• Reviewing financial documents for completeness and accuracy.

• Reviewing, posting, balancing, and reconciling financial records.

• Maintaining accurate financial records and preparing accurate and timely reports.

• Organizing own work, setting priorities, and meeting critical deadlines.

• Communicating effectively in oral and written forms.

• Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities.

• Establishing and maintaining effective working relationships with those contacted in the course of the work.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Nevada Driver’s License
• CPR and First Aid certification within six (6) months

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in typical office setting and use standard office equipment; stamina to sit, stand and walk for extended periods of time; strength to lift and carry up to 25 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.

St. Jude’s Ranch for Children is an Equal Opportunity Employer. We are committed to creating and maintaining a diverse and inclusive workplace where all employees are treated with dignity and respect. Employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. We celebrate diversity and are dedicated to fostering an environment of inclusion, belonging, and equal opportunity for all.