Accounting Specialist I

We are seeking a dependable, detail-oriented Accounting Specialist I to support our Accounting Services team. This is an entry-level role for someone who enjoys routine, accuracy, organization, and working through detailed information in a deadline-driven environment. You will help with billing, account updates, customer inquiries, past-due follow-up, and other day-to-day accounting support tasks. 

This role is a strong fit for someone who is comfortable with numbers, enjoys working in Excel, communicates professionally, and wants to build experience in accounting within a friendly, team-oriented company. Exceptional attention to detail, organizational, time management and communication skills are a must.  

Paradigm, Inc. is a full-service credential provider serving higher education institutions with paper and digital credential solutions. For more than 35 years, colleges and universities have trusted Paradigm for quality, security, and service. Today, we support nearly 1,000 institutions worldwide with solutions that help modernize credential delivery while preserving the trust and value those credentials represent. 

Duties and Accountabilities 

•    Collect and review information needed to calculate accounts receivable items, including discounts, postage, shipping amounts, and related details. 

•    Check sales lines for accuracy and process shipped orders in the accounting system.

•    Prepare and issue customer invoices through appropriate channels. 

•    Update accounting records as new information becomes available.

•    Follow up periodically on past-due accounts. 

•    Respond to client inquiries in a professional and helpful manner. 

•    Research, reconcile, and help correct discrepancies related to client questions or account details. 

•    Assist with month-end closing activities.

•    Maintain accurate files and documentation in line with company procedures and accepted accounting practices.

•    Use Microsoft Office, including Excel, to support daily accounting tasks and reporting.

Requirements

•    High school diploma or GED equivalent required.

•    Proficiency with Microsoft Office, especially Excel; intermediate Excel skills are preferred.

•    Accurate 10-key skills and comfort working with numbers.

•    Ability to perform basic math quickly and accurately, including percentages, fractions, addition, subtraction, multiplication, and division.

•    Strong attention to detail, organization, time management, and follow-through.

•    Professional written and verbal communication skills.

•    Ability to read, understand, and follow written instructions and procedures.

•    Ability to learn internal systems and knowledge resources used for daily work. 

•    Ability to work independently and as part of a team in a dynamic office environment.

•    Prior experience in accounting, accounts payable, accounts receivable, or bookkeeping is preferred, but not required. 

Physical Requirements

•    Ability to push, pull, lift, or carry supplies and work-in-progress materials of approximately 15-20 pounds as needed. 

•    Ability to bend, kneel, walk, stand, and use carts, stepstools, or rolling ladders to access supplies or materials in storage rooms or production areas.

•    Ability to maintain visual focus for extended periods, with or without corrective lenses, while completing computer-based work. 

Schedule, Pay, and Benefits 

•    Full-time schedule: Monday through Friday, 8:30 a.m. to 5:00 p.m.

•    Overtime may be required on weekdays or weekends during business needs or peak periods. 

•    Competitive hourly wage with opportunities for advancement.

•    Medical, dental, and vision insurance based on length-of-service eligibility. 

•    Retirement plan with company match based on length-of-service eligibility. 

•    Paid sick leave and annual leave based on length-of-service eligibility. 

•    Partial paid holidays based on length-of-service eligibility.

Additional Information and Signature 

For over 35 years, Paradigm, Inc. has proven to be a unique, successful, and dynamic company with a reputation of being the best in our industry. A positive attitude, proven work ethic and a desire to learn and surpass expectations are what you will find in our current employees. We seek hard workers with dependable transportation who possess the same ambition, attitude, integrities, desire and required skills to join our team.  

Simply stated, we want you to be successful: we therefore make every effort to quantify a candidate’s suitability before an offer of employment is extended. Hence, interviewing at Paradigm is a multi-stage process.