Accounting Specialist

OVERVIEW

The Part-Time Accounting Specialist plays a vital role in stewarding the financial resources of Grace Community Church. This role is responsible for accounts payable and income processing functions, ensuring all financial activity is handled with accuracy, integrity, and care. Working closely with the Sr. Director of Finance & Operations, the Accounting Specialist supports the day-to-day financial operations of the church, helping to maintain strong systems, clear processes, and sound internal controls. This role contributes to the overall health of the organization by ensuring financial information is accurate, timely, and aligned with established policies and compliance requirements. 
CHARACTER

S/he is a self-aware, spiritually mature disciple as embodied by our five marks: spiritually deep, gospel fluent, emotionally mature, culturally intelligent, and missionally engaged. S/he is a humble servant whose gentleness, compassion, and courage remind others of Jesus. S/he lives a multi-ethnic life, demonstrated through friendships and a willingness to welcome cross-cultural experiences and learning as a way to know and love God deeper.

ABOUT YOU

You are highly detail-oriented and organized, with a strong ability to manage multiple financial processes with accuracy and consistency. You take pride in creating order out of complexity and ensuring that systems run smoothly behind the scenes. You thrive in independent, focused work and find satisfaction in completing tasks thoroughly and correctly. At the same time, you pay close attention to patterns and inconsistencies and are confident in raising questions or concerns when something doesn’t seem right. People who know you would describe you as trustworthy, reliable, and discreet. Accuracy, timeliness, and confidentiality are not just expectations, they are natural expressions of who you are. You value doing things the right way, even when no one is watching. 

While you could work anywhere, using your gifts for God’s Kingdom gives you the most joy and fulfillment.  You believe the gospel is the most important message ever, so seeing it advanced and lived out in people’s lives is of utmost importance to you. 

ESSENTIAL FUNCTIONS

Accounts Payable 

• Process all payment requests from submission through disbursement, verifying accuracy and approvals, confirming adherence to financial policies and budgets, coding for the general ledger, and maintaining complete and organized documentation 

• Manage vendor information including W-9s and COIs 

• Assist with 1099 tracking and preparation support  

• Process and review credit card transactions, verifying accuracy and confirming adherence to financial policies 

• Monitor and follow up on outstanding invoices, reimbursements, and credit card submissions  

• Monitor bank and credit card account balances and activity 

• Communicate with staff clearly about processes, timelines, and expectations 

• Serve as primary administrator for accounts payable systems 

Income Processing 

• Process and deposit all incoming funds (offerings, donations, childcare, missions, registration payments, reimbursements, stock, etc.) 

• Maintain deposit records and reporting 

• Manage donor communications and donation records, including giving statements 

• Ensure all contributions are recorded and receipted in compliance with applicable laws and IRS guidelines. 

• Train and support volunteers assisting with financial data entry 

• Maintain strict confidentiality of donor information 

General Ledger 

• Enter Journal Entries as needed 

• Perform monthly account reconciliations 

• Support month-end and year-end closing 

• Maintain supporting documentation for audit readiness 

• Proactively identify opportunities to strengthen financial processes and controls 

COMPETENCIES

• Degree in accounting/finance or 2+ years experience in similar role 
• Strong organizational skills with the ability to manage multiple processes and deadlines and exceptional attention to detail and commitment to accuracy

• Solid understanding of basic accounting principles and financial systems  

• Ability to identify discrepancies, think critically, and follow through to resolution  

• High level of integrity, discretion, and commitment to confidentiality  

• Self-directed and reliable, with the ability to work both independently and collaboratively  

• Clear and proactive communicator, especially when clarifying processes or resolving issues 

• Highly proficient with technology, including Microsoft Office (particularly Excel) and accounting software  

• Alignment with Grace Community Church’s theological convictions and philosophy of ministry, including, but not limited to Gospel-centered and Emotionally Healthy Discipleship; convictions around God’s vision for ethnic unity.  

SCHEDULE

20 hours a week; 1x Per Week – Meet with Sr. Director of Finance and Operations/Attend the weekly All Staff Meetings on Tuesday mornings/Attend the weekly All Staff Prayer Pause ;1x Per Year – Participate in the All-Staff Retreat/Christmas Eve + Easter Sunday Gatherings /As Needed – Initiate / attend project specific meetings  

RELATIONSHIPS Reports to Sr. Director of Finance and Operations

BENEFITS  

2 Weeks Annual Leave /2 Weeks Sick/Safe Leave /4 Weeks Paid Maternity/Paternity Leave /10 Holidays if they fall on regularly scheduled workday /403(b) Plan